Receptionist/office Administrator

24 hours ago

Mangalore Karnataka, India Amar Infraprojects Full time

We are looking for a dedicated and organized Receptionist cum Office Administrator to manage the front desk, coordinate with various departments, and ensure smooth office operations. This role requires a professional individual with excellent communication and multitasking skills, capable of handling a variety of tasks with a focus on customer service and administrative support.

Key Responsibilities:

- **Reception and Visitor Management**:

- Greet and welcome visitors with a professional and friendly demeanor.
- Coordinate with the Accounts, Purchase, and other relevant teams to direct visitors accordingly.
- Inform company personnel of visitor arrivals and handle their inquiries or refer them to the appropriate person.
- Serve refreshments like water, tea, or coffee to visitors and guests as needed.
- **Communication Management**:

- Manage multi-line telephones, handling inbound and outbound calls efficiently.
- Maintain the telecommunication system, ensuring smooth operation and timely connection to concerned individuals.
- Coordinate with customers and manage all communication with professionalism.
- **Administrative Tasks**:

- Handle courier and postal services, ensuring timely collection and distribution to the appropriate departments.
- Oversee stock management for stationery and housekeeping materials, including regular maintenance of inventory in the system.
- **Office and Reception Area Maintenance**:

- Keep a safe, clean, and organized reception area by adhering to office procedures and regulations.
- Switch on and manage the music system in the reception area according to guidelines.
- Decorate the office during festivals and maintain decorations and nursery plants.
- **General Office Support**:

- Assist in HR department tasks and any management-assigned duties.
- Contribute to team efforts by accomplishing related tasks as required.

**Requirements**:

- **Skills and Competencies**:

- Strong communication skills (verbal and written).
- Excellent telephone etiquette and listening skills.
- Confidence, professionalism, and a customer-focused approach.
- Good time management skills with the ability to multitask effectively.
- Ability to work under pressure and handle irregular working hours when needed.
- Teamwork and leadership skills, with a proactive attitude.
- **Personal Attributes**:

- Initiative and willingness to assist colleagues and visitors.
- Approachable with a positive and helpful demeanor.
- High attention to detail and organizational skills.

Preferred Qualifications:

- Prior experience in a receptionist or administrative assistant role is a plus.
- Familiarity with handling telecommunication systems and managing office supplies.

What We Offer:

- Competitive salary and benefits package.
- A supportive work environment with opportunities for professional growth.
- An inclusive workplace where your contributions are valued and recognized.

If you are an organized and customer-oriented individual with the skills to keep our front desk operations running smoothly, we encourage you to apply

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

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