Executive Assistant to CEO

3 days ago

Vadodara Gujarat, India Neelam Enterprise Full time

**Executive Assistant to the CEO, Siox Global, LLC**

Location:

- Vadodara, GJ, India / US Shift / On Premises (No WFM)

**Executive Assistant Job Description**

**Position Overview**

The Executive Assistant (EA) provides high-level administrative support to the CEO, managing daily operations, strategic initiatives, and confidential matters. This role requires strong decision-making skills, organizational expertise, and the ability to act as a trusted advisor to leadership.

**Key Responsibilities**

**1. Administrative Support & Operations**
- Manage executive calendars, scheduling meetings, and prioritizing commitments.
- Coordinate travel arrangements, expense reports, and logistics for events.
- Prepare and edit correspondence, presentations, and reports.
- Serve as a liaison between executives, staff, and external stakeholders.

**2. Decision-Making & Strategic Support**
- Analyze and prioritize incoming requests, making decisions on behalf of executives when appropriate.
- Assess the urgency and importance of tasks, redirecting or escalating as needed.
- Contribute to decision-making by researching issues, summarizing key insights, and presenting recommendations.
- Oversee project deadlines, ensuring deliverables align with executive priorities.

**3. Communication & Relationship Management**
- Draft and review internal and external communications.
- Facilitate communication between departments, ensuring smooth workflow.
- Represent executives in meetings and decision-making when required.
- Manage confidential and sensitive information with discretion.

**4. Project & Process Management**
- Lead and coordinate special projects, tracking progress and outcomes.
- Optimize office processes and workflow for efficiency.
- Identify and implement productivity tools and solutions.

**Qualifications & Skills**
- Bachelor's degree preferred; equivalent experience considered.
- 5+ years of executive assistant or similar experience.
- Strong decision-making and problem-solving abilities.
- Proficiency in Microsoft Office, Google Workspace, and project management tools.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.

**Decision-Making Authority**
- Prioritize executive schedule based on urgency and strategic importance.
- Approve or decline meeting requests and travel plans.
- Make judgment calls on handling confidential information.
- Act on behalf of the executive in certain communications and operational decisions.

**Job Types**: Full-time, Permanent

Pay: ₹800,000.00 - ₹1,500,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- US shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- executive assistant: 5 years (required)

**Language**:

- English (required)

Work Location: In person

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