Executive Assistant to Md and CEO

**Position Overview**

**Key Responsibilities**

**1. Administrative and Organizational Support**
- **Calendar Management**: Efficiently manage and optimize the MD & CEO’s schedule, prioritizing appointments, meetings, and tasks.
- **Correspondence Handling**: Draft, review, and proofread communications, reports, and other documents with high accuracy and professionalism.
- **Documentation Management**: Maintain confidential records, prepare reports, and manage documentation for easy access and retrieval.
- **Task Delegation**: Facilitate delegation of tasks to appropriate team members and ensure timely follow-ups.

**2. Travel Planning and Coordination**
- Plan and organize domestic and international travel itineraries, including flight bookings, accommodations, visas, and ground transportation.
- Proactively manage changes or disruptions in travel schedules.
- Align travel arrangements with the CEO's preferences and priorities.

**3. Meeting and Event Coordination**
- Schedule and organize meetings, prepare detailed agendas, and document key takeaways through minutes.
- Ensure follow-ups on action items and maintain accountability for deadlines.
- Organize virtual meetings via MS Teams/Zoom, troubleshooting technical issues as needed.
- Assist in planning and executing official events, conferences, and corporate functions.

**4. Interdepartmental Liaison**
- Act as a primary point of contact between the MD & CEO and internal departments.
- Facilitate smooth communication and task coordination across teams and stakeholders.
- Ensure timely reporting and progress tracking of delegated tasks.

**5. Accompaniment and On-Site Support**
- Accompany the MD & CEO during official meetings and trips, providing real-time support.
- Manage on-ground requirements such as presentations, documentation, and logistics.
- Take notes during meetings and ensure follow-up actions are communicated effectively.

**6. Technology and Presentation Support**
- Create professional and visually compelling presentations using MS PowerPoint.
- Maintain proficiency in MS Office Suite (Word, Excel, PowerPoint) for advanced document and data handling.
- Leverage productivity tools and software for task management, scheduling, and collaboration.

**Skills and Qualifications**

**Professional Skills**
- Proven expertise in managing complex schedules, travel arrangements, and high-level meetings.
- Strong written and verbal communication skills for effective interaction with internal and external stakeholders.
- Exceptional organizational and multitasking abilities to handle competing priorities.
- Discretion and confidentiality in managing sensitive information.

**Technical Proficiency**
- Advanced knowledge/Certificate of **MS Office Suite** (Word, Excel, PowerPoint).
- Proficiency in virtual meeting platforms such as **MS Teams** and **Zoom**, with the ability to set up and troubleshoot.

**Soft Skills**
- Strong problem-solving and decision-making capabilities.
- High emotional intelligence (EQ) for managing interpersonal relationships with diplomacy.
- Flexibility and adaptability to dynamic schedules and changing priorities.
- Attention to detail to ensure all deliverables are precise and error-free.

**Preferred Experience**
- A minimum of **5-8 years** of experience in an executive-level support role.
- Familiarity with the Fintech industry or domain is a plus.
- Multilingual abilities are an added advantage for international coordination.

**Traits and Characteristics**
- Proactive and resourceful in anticipating the needs of the MD & CEO.
- Impeccable grooming and a professional demeanor to represent the executive office.
- Ability to work under pressure and manage crisis situations with composure.
- Cultural awareness and sensitivity.
- Can maintain confidentiality on various matter.

**Salary and Perks**
- **Salary**: Competitive salary as per industry standards.
- **Provident Fund (PF) and Gratuity**: Contributions and benefits provided as per statutory norms.
- **Leaves**: Earned leaves and public holiday leaves as per company and government policies.
- **Weekly Off**: Saturday and Sunday off, except during emergencies or exigencies.
- **Working Hours**: Standard working hours not exceeding 48 hours per week, ensuring work-life balance.
- **Insurance**: Comprehensive group insurance including health, life, and accident coverage as per company policy.

**Why Join Us?**

We are the fastest growing Start-up working with banks, regulators and government based in Vadodara, Gujarat. The role offers an opportunity to work closely with top leadership, gain insights into strategic decision-making, and play a critical part in driving organizational success. If you are detail-oriented, tech-savvy, and thrive in a dynamic, fast-paced environment, we encourage you to apply.

**Job Location**: Vadodara, Gujarat **Reporting to**: Managing Director & CEO **Employment Type**: Full-time | Company website:
**Benefits**:

- Health insurance
- Pai