Executive Assistant

2 weeks ago


Rajkot, Gujarat, India FallenAmbers Full time
Job Overview

We are seeking a highly skilled and organized Executive Secretary to provide administrative support to our high-ranking officials. The ideal candidate will be responsible for maintaining the executive's schedule, planning appointments, and ensuring the smooth operation of the office.

Key Responsibilities
  • Maintain the executive's calendar and coordinate appointments, meetings, and conferences
  • Attend meetings and take minutes
  • Screen and redirect phone calls as necessary
  • Handle and prioritize correspondence, including emails, letters, and packages
  • Make travel arrangements for executives
  • Ensure the confidentiality and security of sensitive documents
  • Prepare financial statements and assist with bookkeeping
  • Monitor office supplies and negotiate with suppliers
  • Maintain electronic and paper records
  • Conduct research and prepare presentations or reports as assigned
Requirements
  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and back-office software
  • Strong knowledge of office management and basic accounting procedures
  • Familiarity with research methods and reporting techniques
  • Excellent organizational and time management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or related field

Skills

MS Office, ERP, back-office, vendor negotiating skill, time management, research skill


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