Executive Administrator

2 weeks ago

Bengaluru, Karnataka, India OneOrigin Full time

Job Overview:

We are seeking a highly skilled and organized Executive Administrator to manage the day-to-day administrative and operational functions of our organization. This role combines expertise in office management with HR support to ensure seamless operations.

Key Responsibilities:

Vendor and Procurement Management
  • Negotiate Vendor Agreements: Establish and maintain strong relationships with vendors, ensuring quality and timely delivery of goods and services.
  • Procure Office Supplies: Identify and procure office supplies, equipment, and services while adhering to budgetary constraints.
  • Track Vendor Performance: Monitor and evaluate vendor performance, addressing any discrepancies or service issues promptly.
Petty Cash and Financial Management
  • Manage Petty Cash: Oversee the office petty cash system, ensuring transparency and compliance with company policies.
  • Track Expenses: Monitor and document all petty cash transactions, providing periodic reconciliations and reports.
  • Support Budget Planning: Assist in planning and monitoring operational expenses, identifying cost-saving opportunities.
Asset and Office Management
  • Maintain Asset Inventory: Update and maintain an accurate inventory of all office assets, equipment, and supplies.
  • Supervise Office Operations: Oversee daily office operations, ensuring a clean, safe, and well-maintained work environment.
  • Coordinate Facility Repairs: Liaise with service providers to coordinate facility repairs and maintenance.
Reporting and Documentation
  • Prepare Operational Reports: Generate detailed reports related to office operations, asset usage, and expenses.
  • Assist HR Reporting: Support the HR team in generating reports for payroll, attendance, and other HR metrics.

Salary Estimate: $65,000 - $80,000 per annum (dependent on location and experience).

Required Skills and Qualifications:

  • Strong Organizational Skills: Ability to multitask and prioritize tasks effectively.
  • Proficiency in MS Office Suite: Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Excellent Communication Skills: Effective communication and negotiation skills for vendor and team interactions.
  • Analytical Mindset: Ability to analyze data and provide actionable insights for process improvement.
  • Attention to Detail: High level of attention to detail, ensuring accuracy in financial records and operational processes.

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