Executive Secretary

4 days ago


Coimbatore, Tamil Nadu, India SMVS Full time
{"Job Summary:

We are seeking an exceptional and detail-oriented Executive Secretary to provide high-level administrative support to the Principal. The ideal candidate will manage the Principal's schedule, coordinate communication, and ensure the smooth functioning of the Principal's office. The successful candidate will possess exceptional organizational, communication, and time management skills, with a preference for international experience.


Key Responsibilities:
  • Provide comprehensive administrative support to the Principal, including managing the Principal's calendar, scheduling appointments, and arranging meetings.
  • Prepare, review, and organize communications, reports, presentations, and other official documents for the Principal.
  • Manage incoming and outgoing correspondence, including emails and letters, while ensuring timely responses and proper filing.
  • Coordinate meetings, parent-teacher conferences, and school events, including preparing agendas and taking minutes.
  • Assist with the preparation of reports, presentations, and documents needed for meetings with staff, board members, and external stakeholders.
  • Handle sensitive information with discretion and maintain confidentiality at all times.
  • Act as a liaison between the Principal and faculty, staff, students, parents, and external parties.
  • Organize travel arrangements and itineraries for the Principal, as needed.
  • Manage the office's filing system and ensure all important records and documents are maintained in an organized manner.
  • Support the Principal in day-to-day tasks, anticipating needs and ensuring operational efficiency within the office.
Requirements:
  • Proven experience as a Secretary, Administrative Assistant, or similar role, preferably in an educational setting.
  • International experience or exposure is preferred, especially in administrative or educational environments.
  • Strong proficiency in office software such as Microsoft Office Suite and familiarity with administrative tools.
  • Excellent time management, organizational, and multitasking abilities.
  • Strong written and verbal communication skills, with attention to detail and professionalism.
  • Ability to handle sensitive and confidential information with the highest level of integrity.
  • Professional demeanor and the ability to effectively communicate with students, parents, staff, and external parties.
  • Ability to prioritize tasks and work under pressure while maintaining a high level of accuracy and efficiency.
Qualifications:
  • Bachelor's degree in Business Administration, Office Management, or a related field (or equivalent experience).
  • Minimum of 2-3 years of experience in an administrative or secretarial role, preferably within a school or educational institution.
  • International experience or exposure to diverse work environments is an asset.
  • Strong organizational skills and attention to detail.
"

  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    The role of the Executive Secretary to the Managing Director requires a high level of administrative support, ensuring the smooth operation of the Managing Director's office.Key Responsibilities:Calendar Management: The successful candidate will be responsible for managing the Managing Director's calendar, ensuring all meetings and appointments are scheduled...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    Job Title: Executive Secretary to Managing DirectorThe Cheran Group Of Companies is seeking a highly skilled and experienced Executive Secretary to provide administrative support to our Managing Director. The successful candidate will be responsible for managing the MD's calendar, scheduling meetings, and maintaining their travel log and planner.Key...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    The Cheran Group Of Companies seeks an Executive Secretary to Managing Director who will provide administrative support to the Managing Director and contribute to the company's success by handling various tasks.Key Responsibilities:Calendar Management: Manage the Managing Director's calendar, set up meetings, and coordinate travel arrangements.Administrative...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    The role of the Executive Secretary to the Managing Director at Cheran Group Of Companies requires a high level of administrative support and discretion. The successful candidate will be responsible for managing the MD's calendar, scheduling meetings, and maintaining their travel log and planner.Key responsibilities include:Calendar management and scheduling...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    The Executive Secretary to the Managing Director is a key role within the Cheran Group Of Companies, requiring a high level of administrative support to the Managing Director. The successful candidate will be responsible for managing the MD's calendar, scheduling meetings, and maintaining their travel log and planner.Key responsibilities include:Calendar...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    Key Responsibilities:Calendar Management: Efficiently manage the Managing Director's schedule, coordinating meetings, setting agendas, and arranging logistics as needed.Secretarial Support: Provide administrative assistance to the Managing Director, handling correspondence, and maintaining records.Travel Coordination: Organize and manage the Managing...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    Job Title: Company Secretary - Compliance and Secretarial ServicesJob Summary:We are looking for a seasoned Company Secretary to join our team at Cheran Group Of Companies. As a key member of our management team, you will be responsible for ensuring compliance with all relevant laws and regulations, as well as providing secretarial services to the...


  • Coimbatore, Tamil Nadu, India SMVS Full time

    Job Title: Secretary to the PrincipalAbout the Role:At SMVS, we are seeking a highly skilled and organized Secretary to the Principal to provide exceptional administrative support. The ideal candidate will possess a strong ability to multitask, manage multiple priorities, and maintain confidentiality.The successful candidate will be responsible for managing...


  • Coimbatore, Tamil Nadu, India Cheran Group Of Companies Full time

    Job Title: Corporate Governance SpecialistWe are seeking a highly skilled Corporate Governance Specialist to join our team at Cheran Group Of Companies.Key Responsibilities:Provide expert guidance on corporate governance matters, ensuring compliance with relevant laws and regulations.Manage and maintain accurate and up-to-date records of company documents,...

  • Executive Secretary

    5 months ago


    Coimbatore, Tamil Nadu, India Sri Eshwar College Full time

    Sri Eshwar College of Engineering is currently seeking a dynamic and experienced professional to join our team as an Executive Secretary. In this role, you will bring your expertise as a secretary to the principal and play a crucial part in ensuring smooth administrative operations. Key Responsibilities: Administrative Support: Provide high-level...

  • Executive Secretary

    5 months ago


    Coimbatore, Tamil Nadu, India Sri Eshwar College Full time

    Sri Eshwar College of Engineering is currently seeking a dynamic and experienced professional to join our team as an Executive Secretary. In this role, you will bring your expertise as a secretary to the principal and play a crucial part in ensuring smooth administrative operations. Key Responsibilities: Administrative Support: Provide high-level...

  • Personal Secretary

    5 months ago


    Coimbatore, India Unidrivelines Full time

    **Job Description Summary**: As a Personal Secretary, you will be responsible for providing comprehensive administrative and secretarial support to Directors and Executives. **Key Accountabilities**: - Manage and organize the Director's schedule and Calendar, including arranging appointments, meetings, and travel - Prepare and coordinate materials for...

  • Company Secretary

    2 weeks ago


    Coimbatore, India Cheran Group Of Companies Full time

    Roles and ResponsibilitiesA Company Secretary being multidisciplinary professional renders services in following areas:Promotion, formation and incorporation of companies and matters related therewithFiling, registering any document including forms, returns and applications by and on behalf of the company as an authorized representativeCo-ordinating...


  • Coimbatore, Tamil Nadu, India Suguna Foods Full time

    IT- L1 Vacant **Executive - Secretarial and Compliance**: Corporate - Coimbatore - MCA filing compliance - RBI filing compliance - IPR Compliance - Preparing draft Board/share holders meeting agenda and minutes - Updating all statutory registers regularly - Preparing draft annual report and ensure all statutory disclosure disclosed in the annual report...

  • Secretary

    5 months ago


    Ondipudur, Coimbatore, Tamil Nadu, India CountAI Private Limited Full time

    The primary responsibilities typically include managing communications, organizing schedules, and supporting executives and other staff. Here’s a detailed look at the typical duties and qualifications for a secretarial job: Key Responsibilities - **Communication Management**: - Answering and directing phone calls. - Preparing and distributing memos,...

  • Corporate Secretary

    5 months ago


    Coimbatore, Tamil Nadu, India Eminent Technology Full time

    **Position**: Corporate Secretary **Department**: Legal/Administrative **Reports to**: Board of Directors/CEO **Location**: [Location] **Type**: Full-Time Job Overview: The Corporate Secretary plays a pivotal role in ensuring the efficient administration of the company, particularly with regard to ensuring compliance with statutory and regulatory...

  • Female Secretary

    5 months ago


    Coimbatore, Tamil Nadu, India S & T Engineers Full time

    **Job Title: Secretary** **Experience**: 0-2 years **Languages**: English and Hindi (mandatory) **Job Overview**: As a Secretary, you will be responsible for providing administrative support to ensure efficient operation of the office. Your role will involve handling a variety of tasks to ensure smooth day-to-day operations and effective communication...


  • Ramanathapuram, Coimbatore, Tamil Nadu, India NEW VISION GLOBAL INDUSTRIES PRIVATE LIMITED Full time

    Job Title : Office Executive cum MD Secretary **Responsibilities**: 1. Reports Collection 2. Administrative Duties 3. Coordinating with every Departments 4. Assisting MD **Job Types**: Full-time, Permanent Pay: ₹18,000.00 - ₹20,000.00 per month Schedule: - Day shift - Monday to Friday - Morning shift - US shift - Weekend...

  • Company Secretary

    5 months ago


    Malumichampatti, Coimbatore, Tamil Nadu, India MAS SOLAR SYSTEMS PVT LTD,COIMBATORE Full time

    We are looking for an experienced Company Secretary who would be the manager’s and company executive’s right hand. As Company Secretary, you will be instrumental in helping the office run smoothly, provide support to managers, senior-level executives, and departments. You’ll need to ensure that our company complies with financial and legal...

  • Personal Secretary

    5 months ago


    Rs Puram, Coimbatore, Tamil Nadu, India Global Dynamic Talent Solution Full time

    **Job Title: Secretary** **Experience : 6+ Years (4+ years of Relevant Experience)** **Responsibilities**: - Greet and assist visitors in a professional and friendly manner. - Answer phone calls, take messages, and redirect calls as necessary. - Manage and organize office files, documents, and records. - Schedule appointments, meetings, and travel...

  • Personal Secretary

    5 months ago


    Coimbatore, India INTICORE ADVANCED TECHOLOGIES Full time

    **PESONAL SECRETARY** **Duties & Responsibilities** - Organizing meetings, taking notes on meetings and updating calendars accordingly - Managing a company’s executive schedule by arranging meetings, managing appointments, and planning group events - Drafting correspondence, memos, proposals, reports, contracts, and other business documents - Coordinating...


  • Saravanampatti, Coimbatore, Tamil Nadu, India CommandHQ Full time

    **Key Responsibilities**: - **Administrative Support**: - Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and organize documents, reports, and presentations for meetings. - **Meeting Coordination**: - Organize and coordinate meetings, including preparing agendas, taking minutes, and...

  • Executive Assistant

    2 weeks ago


    Coimbatore, India JC ALLOYS Full time

    JC Alloys We looking for following positionExecutive Assistant/ Secretary to MDEducation Qualification: Any DegreeExperience: 5 - 7 Years experience as an assistant or secretary to the MD of a companyJob Description:Schedule/ Organise meeting effectively Taking minutes of meetingFollow up with the team members and get the jobMaking work calendar for...

  • Executive Secretary

    5 months ago


    Coimbatore, India Vserve Ebusiness Solutions Full time

    **Responsibilities**: - Schedule and manage appointments, meetings, and travel arrangements for executives. - Strong experience in in Excel modeling necessary for preparing reports. - Carries out administrative duties such as filing, typing, preparing documents. - Completes operational requirements by scheduling and assigning administrative projects. -...

  • Accounts Executive

    5 months ago


    Coimbatore, Tamil Nadu, India HIDAMP INDUSTRIAL MOUNTINGS Full time

    Looking for an accountant with 1 to 2 years of experience. with experience in Tally Prime Freshers can also apply. - Salary:_ INR 1,80,000 - 2,40,000 P.A. Salary Shall be raised from minimum depending on Performance, Skill - Industry:_ Accounting / Finance - Functional Area:_ Accounts, Finance, Tax, Company Secretary, Audit - Role Category:_ Accounts -...


  • Coimbatore, India Indotexnology Full time

    **Roles and Responsibilities** - Planning mints of meeting and sharing concern persons - Providing administrative and secretarial support *Travel arrangements &staying's - Maintain high confidentiality - Flexible to work and handle pressure - Good communication skills - Organizational, time, management skills - Male & Females are mostly welcome - Mail...

  • Office Executive

    1 month ago


    Ramanathapuram, Coimbatore, Tamil Nadu, India NEW VISION GLOBAL INDUSTRIES PRIVATE LIMITED Full time

    Greetings from New Vision Global Industries Pvt Ltd We are seeking a young and talented office executive for our office in Ramanathapuram Job Roles: - Maintain organized records, files, and documentation to ensure easy access and retrieval. - Good english communication - working as an MD secretary **Experience**: Minimum 2-3 years of experience in office...

  • Front Office Executive

    5 months ago


    Coimbatore, Tamil Nadu, India Cuboid Architecture Full time

    **Telephone Operator Cum Admin Executive (Front Office Executive)** **More than 5+ Years Experience** - Answering all incoming calls and redirecting to correct department / Person - Updating appointment calendars and schedule appointments / meetings - Sorting daily deliveries / mail/ Couriers on the basis of priorities - Assisting the Admin Team - Assisting...

  • Admin Executive

    5 months ago


    Ganapathi, Coimbatore, Tamil Nadu, India THE COVAI CAREERS Full time

    We are hiring an admin executive for our company **Responsibilities**: - Act as the point of contact between the executives and internal/external clients - Undertake the tasks of receiving calls, take messages and routing correspondence - Handle requests and queries appropriately - Maintain diary, arrange meetings and appointments and provide reminders -...