Personal Secretary

6 days ago

Coimbatore, India Unidrivelines Full time

**Job Description Summary**:
As a Personal Secretary, you will be responsible for providing comprehensive administrative and secretarial support to Directors and Executives.

**Key Accountabilities**:

- Manage and organize the Director's schedule and Calendar, including arranging appointments, meetings, and travel
- Prepare and coordinate materials for meetings, presentations, and conferences
- Provide general administrative support, including photocopying, printing, and managing office supplies
- Draft, edit, and proofread various documents, including letters, reports, and presentations.
- Maintain an organized filing system for both physical and electronic documents.
- Ensure timely submission of reports and documents as required.
- Assist in the preparation, editing, and distribution of reports and presentations and other documents.
- Manage and maintain organized filing systems, both physical and electronic.
- Screen and prioritize incoming communications, redirecting them as necessary
- Draft, edit, and proofread correspondence and reports on behalf of Directors.
- Make travel arrangements, including booking flights, accommodations and transportation.
- Prepare travel itineraries and ensure all necessary arrangements are in place for business trips.
- Schedule and coordinate meetings, ensuring all participants are informed and prepared.
- Record and distribute meeting minutes as needed.
- Prepare meeting agendas, documents, and presentations.
- Prioritize and manage tasks efficiently, ensuring that deadlines are met and the Directors priorities are addressed and providing regular updates to Directors.
- Maintain organized filing systems for both physical and electronic documents to ensure easy retrieval of information.
- Provide personal support to the directors as needed, including managing personal appointments, family commitments, and other personal tasks.

**Skills Required**:

- Proven experience as a personal secretary or executive assistant
- Strong written and verbal communication skills
- Proficient in MS Office Software

**Salary**: ₹10,356.41 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- Min: 1 year (preferred)

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