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Executive Assistant to Managing Director
1 month ago
Looking for a highly skilled and organized Executive Assistant to support our Managing Director in Vadodara.
About the Role:
The successful candidate will provide high-level administrative support, ensuring efficient operation and coordination of the MD's activities.
Main Responsibilities:
- Manage and maintain the MD's calendar, scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, reports, presentations, and other documents as needed
- Handle confidential information with discretion and professionalism
- Screen and prioritize emails, phone calls, and other communications on behalf of the MD
- Draft and proofread communications on behalf of the MD
- Coordinate communication between the MD and other executives, employees, and external parties
- Organize and prepare materials for meetings, including agendas, presentations, and minutes
- Attend meetings, take notes, and ensure follow-up on action items
- Assist in planning and execution of special projects
- Track progress and deadlines, ensuring timely completion of tasks
- Plan and coordinate domestic and international travel itineraries
- Handle travel-related logistics, including transportation, accommodations, and expense reports
- Assist in planning and organizing company events, meetings, and conferences
- Manage event logistics and liaise with vendors and service providers
Requirements:
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and as part of a team
- Strong problem-solving skills and attention to detail
- High level of discretion and confidentiality
We are offering a competitive salary range of ₹800,000 - ₹1,200,000 per annum, commensurate with experience, along with a comprehensive benefits package.
