Executive Assistant to Managing Director

2 days ago


Vadodara, Gujarat, India NamanHR Full time

Looking for a highly skilled and organized Executive Assistant to support our Managing Director in Vadodara.

About the Role:

The successful candidate will provide high-level administrative support, ensuring efficient operation and coordination of the MD's activities.

Main Responsibilities:

  • Manage and maintain the MD's calendar, scheduling meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, reports, presentations, and other documents as needed
  • Handle confidential information with discretion and professionalism
  • Screen and prioritize emails, phone calls, and other communications on behalf of the MD
  • Draft and proofread communications on behalf of the MD
  • Coordinate communication between the MD and other executives, employees, and external parties
  • Organize and prepare materials for meetings, including agendas, presentations, and minutes
  • Attend meetings, take notes, and ensure follow-up on action items
  • Assist in planning and execution of special projects
  • Track progress and deadlines, ensuring timely completion of tasks
  • Plan and coordinate domestic and international travel itineraries
  • Handle travel-related logistics, including transportation, accommodations, and expense reports
  • Assist in planning and organizing company events, meetings, and conferences
  • Manage event logistics and liaise with vendors and service providers

Requirements:

  1. Exceptional organizational and time-management skills
  2. Strong written and verbal communication abilities
  3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  4. Ability to work independently and as part of a team
  5. Strong problem-solving skills and attention to detail
  6. High level of discretion and confidentiality

We are offering a competitive salary range of ₹800,000 - ₹1,200,000 per annum, commensurate with experience, along with a comprehensive benefits package.



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