Executive Assistant to the Managing Director

1 week ago


Vadodara, Gujarat, India NamanHR Full time

The role of Executive Assistant to the Managing Director at NamanHR presents a unique opportunity for a highly organized and skilled individual to provide high-level administrative support.

About the Role

As an Executive Assistant, you will be responsible for managing the MD's calendar, scheduling meetings, appointments, and travel arrangements. You will also prepare and edit correspondence, reports, presentations, and other documents as needed.

Key responsibilities include:

  • Administrative Support: Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle confidential information with discretion and professionalism.
  • Communication Management: Screen and prioritize emails, phone calls, and other communications.
  • Draft and proofread communications on behalf of the MD.
  • Coordinate communication between the MD and other executives, employees, and external parties.
  • Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes.
  • Attend meetings, take notes, and ensure follow-up on action items.
  • Project Management: Assist in the planning and execution of special projects.
  • Track progress and deadlines, ensuring timely completion of tasks.
  • Travel Arrangements: Plan and coordinate domestic and international travel itineraries.
  • Handle travel-related logistics, including transportation, accommodations, and expense reports.
Required Skills and Qualifications

The ideal candidate will possess:

  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and attention to detail.
  • High level of discretion and confidentiality.
What We Offer

NamanHR offers a competitive salary range of $60,000 - $80,000 per annum, depending on experience and qualifications, to successful candidates. This role is based in Vadodara, India, with opportunities for career growth and development in a dynamic organization.



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