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Roster of Administrative Assistants

5 months ago

Chennai Tamil Nadu, India World Health Organization Full time

**Grade**: No grade

**Contractual Arrangement**: Special Services Agreement (SSA)

**Contract Duration (Years, Months, Days)**: 12 months

**Job Posting**: Feb 28, 2024, 10:28:22 PM

**Closing Date**: Mar 21, 2024, 5:59:00 PM

**Primary Location**: India-Chennai (Madras)

**Organization**: SE_IND WR Office, India

**Schedule**: Full-time

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**Overview of the programme**

WHO India Country Office collaborates with the Government of India and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS), to actively support the development and implementation of national health policies, strategies and plans aiming at promoting access to and utilization of affordable and quality health services and improving financial protection against health-related risks.

WHO Country Office for India is supporting the Ministry of Health & Family Welfare to strengthen the existing health systems to cater to the growing needs of mental health and substance abuse.

**Underlying Values and Core Functions of WHO**

WHO’s mandate revolves around six (6) leadership priorities specifying (i) advancing universal health coverage (ii) health related sustainable development goals (iii) addressing the challenge of non-communicable diseases and mental health, violence and injuries and disabilities (iv) implementing the provisions of the International Health Regulations (2005) (v) increasing access to quality, safe, efficacious and affordable medical products (vi) addressing the social, economic and environmental determinants of health.

The South - East Asia Region (SEAR) of WHO is made up of 11 countries, with over 1.8 billion people, with India’s population of 1.3 billion. All the Member States of WHO/SEAR (Bangladesh, Bhutan, Democratic People's Republic of Korea, India, Indonesia, Maldives, Myanmar, Nepal, Sri Lanka, Thailand and Timor-Leste), share the common value of the highest attainable standard of health as a fundamental human right. All of WHO actions are based on this and rooted in the underlying values of equity, solidarity and participation.

***

**Mission of the WHO Country Office for India**

The mission of WHO India is to improve quality of life people in India by supporting the government in prevention and control of mental health and substance use disorders, preventing suicides, and promoting mental health, preparing, and responding to mental health and psychosocial issues during health emergencies and strengthening health systems for UHC.

**Description of Duties**:
**A. Finance** **and** **Adm**i**n**i**strat**i**on**:

- Provide administrative assistance to the supervisor in the management of the program;
- Maintain and update accounts, vouchers, cash book and assist in preparation of necessary reports; Perform bank reconciliation in a timely manner and immediately report discrepancies (if any) to the supervisor;
- Ensure safe custody of all A&F documents and books of accounts;
- Coordinate incoming/outgoing correspondence; and data, travel and general logistics arrangements for training/workshop;
- Process timely payment to vendors as per the established procedures;
- Prepare and monitor the monthly budget to ensure judicious usage of fund;
- Regularly update inventory records of office equipment, assets and other WHO property as per established procedures and ensure safety & security of office equipment & premise Support and facilitate the important process of Handing Over - Taking Over whenever there is a change in the medical officer of the field office.

**B. Direct** **Support** **to** **Technical** **Functions**:

- Coordinate and provide support to supervisor during supplementary immunization activities for polio and measles, routine immunization, and any other activities being undertaken by SMO;
- Maintain and update district wise database of reporting network/health facilities for all surveillance, immunization, and related activities;
- Maintain records for disease surveillance, immunization activities and activities related to new vaccine introduction;
- Follow up on collection of data, it's entry into relevant databases, analyzing data as required, assist in mapping & preparing reports, collect and report all case details in Case Investigation Form (CIF) and in SIMS or any other software mandated by WCO-India;
- Coordinate with Labs, district/state officials on receiving & storing samples and tracking their shipment;
- Assist SMO in monitoring planning and implementation of supplementary immunization activities for measles polio and any other vaccine preventable disease.

**C. State** **Level**:(in addition to above)
- Coordinate with field units for consolidation of Weekly reports, follow-up on updating weekly data in SIMS, daily feedback and data during NID/SIA rounds;
- Assistance to supervisor for preparation of State level spot maps, reports and training materials, and in maintaining cordial relationship with govt. officials.
- Undertake any other tasks