Administration Assistant
7 months ago
**Key Responsibilities**:
- **Travel and Procurement**:
- Travel to different locations to purchase goods and supplies as per company requirements.
- Identify and evaluate potential suppliers, negotiate terms and prices, and finalize purchase agreements.
- Ensure that all purchased goods meet quality standards and specifications.
- **Administrative Support**:
- Assist with general administrative duties including filing, data entry, and managing correspondence.
- Maintain and update procurement records, including purchase orders, invoices, and supplier information.
- Handle office logistics such as ordering office supplies and managing inventory.
- **Vendor Management**:
- Build and maintain strong relationships with suppliers and vendors.
- Monitor supplier performance and resolve any issues related to deliveries, quality, or pricing.
- **Budget Management**:
- Assist in preparing budgets for procurement activities and ensure adherence to budget constraints.
- Track and report on expenditures, ensuring cost-effective procurement practices.
- **Compliance and Documentation**:
- Ensure all procurement activities comply with company policies and procedures.
- Prepare and maintain accurate records of all transactions and prepare reports as needed.
- **Communication**:
- Liaise with internal departments to understand their procurement needs and provide timely updates on the status of orders.
- Communicate effectively with suppliers to ensure timely delivery of goods and services.
- **Other Duties**:
- Perform other related duties as assigned to support the overall goals of the procurement and administrative functions.
**Qualifications**:
- High school diploma or equivalent; associate's or bachelor’s degree in business administration or related field preferred.
- Proven experience in a similar administrative or procurement role.
- Strong organizational and time-management skills.
- Excellent communication and negotiation skills.
- Ability to travel frequently and adapt to different work environments.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Valid driver’s license and willingness to travel as required.
Pay: ₹15,000.00 - ₹27,320.38 per month
**Benefits**:
- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
- Morning shift
Supplemental pay types:
- Overtime pay
- Performance bonus
- Yearly bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- Purchasing: 1 year (preferred)
- ADMIN: 1 year (preferred)
Work Location: In person
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