Executive PMO

15 hours ago

Bengaluru, Karnataka, India Information Services Group Full time ₹ 15,00,000 - ₹ 25,00,000 per year
Job Description

Executive PMO GovernX

Location: Bangalore, India

Apply Description Role summary

Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. You will proactively address requirements, ensure the Executive's operations are efficient, and drive portfolio cadence, reporting, and execution.

Key responsibilities Executive Support
  • Orchestrate complex calendars, inbox triage, and priorities, act as gatekeeper.
  • With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
  • Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data as needed.
  • Prepare briefings, agendas, decks, and minutes; track actions to closure.
  • Provide elevated administrative support to a specific line of business or service line; including document preparation, presentations, calendar management, meeting coordination, and tracking minutes of meeting.
  • Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects.
  • Coordinate domestic/international travels and expenses; manage confidential information.
PMO / Program Management
  • Run governance cadence: weekly standups, steering committees, status reporting.
  • Stand up and maintain project portfolio (charters, timelines, RACI, RAID).
  • Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates.
  • Own documentation hygiene and version control for programs and exec materials.
  • Analyze team metrics and collaborate with leadership to optimize resource utilization.
  • Provide support in generating reports and presentations for project updates and stakeholder meetings.
  • Collaborate with diverse stakeholders to compile and consolidate presentations for monthly town hall meetings.
  • Maintain and report on BU headcount, attrition, utilization, and other key metrics to leadership in alignment with business needs.
  • Manage and update distribution lists and operational records to support effective team operations.
  • Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees for project needs.
Qualifications
  • 68 years as EA to C-suite and/or PM/PMO in a fast-paced environment.
  • Exceptional written/oral communication; high discretion and executive presence.
  • Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook.
  • Advanced Microsoft 365; proficiency with Excel and executive PowerPoint preparation.
  • Experience working in a large IT services company (preferred).

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