Executive PMO

3 weeks ago

Bengaluru Karnataka India, Karnataka ISG Full time

Role summary Partner with the executive team as a trusted Executive Assistant to manage the PMO, facilitating cross-functional initiatives. You will proactively address requirements, ensure the Executive's operations are efficient, and drive portfolio cadence, reporting, and execution. Key responsibilitiesExecutive SupportOrchestrate complex calendars, inbox triage, and priorities, act as gatekeeper.With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data as neededPrepare briefings, agendas, decks, and minutes; track actions to closure.Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, meeting coordination and tracking minutes of meeting.Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projectsCoordinate domestic/international travels and expenses; manage confidential information. PMO / Program ManagementRun governance cadence: weekly standups, steering committees, status reporting.Stand up and maintain project portfolio (charters, timelines, RACI, RAID).Coordinate cross-functional deliverables, vendors, and budgets; enforce standards/templates.Own documentation hygiene and version control for programs and exec materials.Analyze team metrics and collaborate with leadership to optimize resource utilizationProvide support in generating reports and presentations for project updates and stakeholder meetings.Collaborate with diverse stakeholders to compile and consolidate presentations to Host monthly town hall meetings Maintain and report on BU headcount, attrition, utilization and other key metric to the leadership in alignment with the business needs.Manage and update distribution lists and operational records to support effective team operations.Coordinate with Talent Acquisition Team and facilitate recruitment and hiring of new employees for the project needsQualifications6–8+ years as EA to C-suite and/or PM/PMO in a fast-paced environment.Exceptional written/oral communication; high discretion and executive presence.Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and OutlookAdvanced Microsoft 365; proficiency with excel and executive PowerPoint preparationExperience working in large IT services company(preferred)

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