Personal Assistant To CMD

Job Summary:

The Personal Assistant (PA) to the CMD will provide comprehensive administrative and strategic support, ensuring smooth day-to-day operations of the CMD's office. The PA will handle scheduling, travel arrangements, document preparation, communication, and coordination with internal and external stakeholders, all while maintaining confidentiality and optimizing the CMD's time for decision-making and strategic initiatives.

Roles and Responsibilities:

1. Scheduling & Time Management:

2. Maintain CMDs daily schedule, providing timely reminders to ensure adherence to key meetings and appointments.

3. Organize the CMDs calendar to optimize time management and minimize scheduling conflicts.

4. Administrative Support:

5. Prepare documents and presentations for meetings, decisions, and business reviews.

6. Draft and manage communication on behalf of the CMD when required.
7. Organize and maintain important documents and records for easy retrieval.

8. Attend meetings with CMD, take minutes, and follow up on action items.

9. Travel Arrangements:

10. Coordinate all domestic and international travel plans, including transportation, accommodations, and itinerary management.

11. Accompany the CMD during travel to ensure all requirements are met and address any issues promptly.

12. IT & Confidentiality:

13. Manage all CMDs IT gadgets, ensuring warranties, maintenance, and security.

14. Ensure the confidentiality of CMD's schedules, meetings, and sensitive business documents.

15. Oversee CMD's credit card and membership renewals and payments, ensuring they are up to date.

16. Liaison & Coordination:

17. Act as the CMD's point of contact for communication with internal departments, external clients, and stakeholders.

18. Coordinate with various departments to ensure tasks assigned by the CMD are completed efficiently.

19. Build and maintain strong relationships with key stakeholders, fostering communication and collaboration.

20. Operations Management:

21. Oversee office operations and administrative duties, ensuring smooth workflow.

22. Manage the operational budget for CMD's office, including resource forecasting and allocation.

23. Identify opportunities for process improvement and implement changes to increase efficiency and customer satisfaction.

24. Project Management & Support:

25. Assist in the management and coordination of various projects and initiatives led by the CMD, ensuring timely completion.

26. Provide strategic support in preparing reports, presentations, and briefing materials for the CMD's meetings and decisions.

27. Confidentiality & Professionalism:

28. Handle confidential and sensitive information with discretion, ensuring the privacy and security of both personal and professional data.

29. Be available to support the CMD outside of standard working hours as needed.

Education and Experience:

• Minimum Graduation in English medium required. Candidate with having MBA in Administration, IT, Marketing, LLB or Business Management will get preference.
• Candidate must be Having Education from Central board or in English Language.
• Minimum 5 Years of Equivalent Profile Experience required.
• Candidate with construction, infrastructure, manufacturing industry will get preference.
• Great communication, drafting, written, speaking skills required.

Skills Required for the Role:

• Extra Ordinary Writing, Drafting and speaking skills in English Language required.
• Candidate must have great communication and interpersonal skills.
• Candidate should be well versed with MS office, Google Calendar and ERP Software.
• Candidate should have expertise in preparing presentations and giving the same.
• Excellent in record keeping and maintaining.
• Excellent in Time management and scheduling.
• Punctual and Accurate at work.
• Able to Prioritized and perform tasks with minimum direction.
• Culturally sensitive and can work in multi-cultural environment.
• Creative at taking initiatives in improving business operations and saving CMD sir's time.
• Hardworking, Dedicated, Honest with work.
• Should be open for long term vision and association with the company.

Perks & Benefits

• A competitive salary package aligned with your experience and performance.
• Access to continuous training and development programs to enhance your skills and knowledge.
• Opportunities to contribute to a growing and expanding company.
• Inclusion in a dynamic company culture that values creativity and enthusiasm.
• Career growth and development prospects.
• Potential for performance-based bonuses and incentives.
• Comprehensive health insurance and wellness programs.
• Flexible work hours.
• Monthly rewards and recognition.
• Time off on the 2nd and 4th Saturdays of each month.