Personal assistant to Director

3 days ago

Ahmedabad, Gujarat, India Zigsaw Full time ₹ 12,00,000 - ₹ 36,00,000 per year
Overview: The Personal Assistant to the Director plays a crucial role in providing high-level administrative support to the Director. This position is pivotal in ensuring the Director's efficiency and effectiveness by managing a wide range of administrative and executive support tasks.Key Responsibilities:
  • Manage and maintain the Director's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Screen and prioritize incoming communications, including emails, phone calls, and other correspondence.
  • Coordinate and facilitate internal and external communications on behalf of the Director.
  • Prepare and organize meetings, including agendas, minutes, and necessary documentation.
  • Handle confidential information with discretion and professionalism.
  • Conduct research and prepare reports as needed by the Director.
  • Assist in personal tasks, such as personal appointments and family-related matters.
  • Manage and coordinate special projects as assigned by the Director.
  • Oversee and manage administrative functions, including office supplies, equipment, and facilities.
  • Proactively identify opportunities to improve office processes and implement solutions.
  • Act as a liaison between the Director and internal/external stakeholders.
  • Provide support for personal and professional errands and tasks as required.
  • Handle travel arrangements, including itineraries, accommodations, and logistics.
  • Assist in managing the Director's professional and personal commitments.
  • Handle ad-hoc administrative and personal tasks as needed.
Required Qualifications:
  • Bachelor's degree in Business Administration, Management, or related field.
  • Proven work experience as a Personal Assistant, Executive Assistant, or similar role.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office and other relevant software.
  • High level of discretion and integrity when handling confidential information.
  • Ability to prioritize and manage multiple tasks simultaneously.
  • Detail-oriented and proactive in problem-solving.
  • Understanding of office management and administrative processes.
  • Ability to work effectively under pressure in a fast-paced environment.
  • Professional and polished demeanor with a positive attitude.
  • Flexibility and adaptability to ever-changing priorities and needs.
  • Knowledge of travel coordination and event planning.
  • Understanding of protocol and etiquette in professional settings.
  • Experience in managing complex calendars and schedules.

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