Tender Coordinator

6 days ago

Bhubaneswar Orissa, India Seventh Avenue Eventz Pvt Ltd Full time ₹ 2,40,000 - ₹ 3,00,000 per year

Company Profile:

For the past 16 years, Seventh Avenue Eventz has been at the forefront of India's experiential event and marketing industry. We specialize in crafting strategic, creative, and technologically-driven experiences for clients across various sectors. Our approach combines local insights with global perspectives to curate bespoke events.

Our journey began in 2008 with a vision to build brands through engaging and memorable experiences, all while upholding our core values of professionalism, creativity, integrity, and innovation.

With diverse business divisions including Events, Activation, MICE, Digital, Advertising, and PR, we create impactful experiences that help brands stand out. Our expertise, dedication to service, innovative strategies, and creative excellence have enabled us to work with over 500+ organizations and execute events across eastern India and PAN India.

Key Responsibilities:

1. Tender Identification & Tracking

  • Monitor government portals (GeM, e-Procurement, e-Tender, CPPP) and private RFP/RFQ channels for upcoming event-related tenders.
  • Maintain a tender calendar and track submission deadlines.
  • Evaluate tender requirements and eligibility criteria.

2. Documentation & Proposal Preparation

  • Collect all necessary documents such as company profiles, registrations, certifications, financial documents, work orders, and client testimonials.
  • Prepare technical and financial bid submissions in compliance with tender specifications.
  • Assist in drafting event concepts, designs, presentations, BOQs, and cost sheets.
  • Ensure accuracy, completeness, and proper formatting of all tender documents.

3. Compliance & Quality Control

  • Ensure all tender submissions follow statutory requirements and company policies.
  • Verify documents like GST, MSME, PAN, PF/ESI, balance sheets, and other certifications.
  • Maintain confidentiality and secure handling of tender documents.

4. Submission & Follow-Up

  • Upload online documents on tender portals or prepare physical submission files.
  • Conduct final checking to avoid non-compliance or omissions.

5. Reporting & Database Management

  • Maintain a database of past submissions, wins, losses, and tender feedback.
  • Generate weekly/monthly reports for management review.
  • Update company credentials and tender documentation repository.

Required Skills & Competencies

  • Strong knowledge of government tender processes.
  • Excellent written and verbal communication skills.
  • High attention to detail and accuracy.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and e-tender portals.
  • Good coordination, time management, and organizational abilities.
  • Ability to work under pressure and meet strict deadlines.

Job Type: Full-time

Pay: ₹15, ₹22,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • Tender: 2 years (Required)

Work Location: In person

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