Executive Assistant

21 hours ago


Alwarpet, Tamil Nadu, India VSR Hospital Full time ₹ 4,50,000 - ₹ 6,50,000 per year

Role - Executive Assistant / Secretary (Female)

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

* ONLY FEMALE CANDIDATES PREFERRED

The Executive Assistant / Secretary will provide comprehensive administrative, operational, and financial coordination support to senior management. This role requires a proactive individual who can efficiently manage executive schedules, office operations, and handle basic accounting responsibilities, including TDS-related documentation and vendor payments.

The ideal candidate is highly organized, detail-oriented, and possesses strong multitasking and communication skills.

Key Responsibilities

  • Manage executive calendars, meetings, travel itineraries, and appointments.
  • Draft, review, and manage official correspondence, reports, and presentations.
  • Serve as the communication link between senior management, internal teams, and external partners.
  • Handle confidential information and documentation with discretion.
  • Prepare meeting agendas, record minutes, and track follow-ups.

Operations & Administration

  • Oversee daily office operations and ensure smooth coordination across departments.
  • Handle procurement, vendor management, and office supply inventory.
  • Liaise with service providers for maintenance, travel, and administrative requirements.
  • Support HR and admin processes like attendance tracking, onboarding, and employee records.
  • Maintain documentation, records, and filing systems (digital and physical).
  • Assist in planning company events, meetings, and logistics.

Finance & Accounting Support

  • Handle basic accounting tasks such as data entry, expense tracking, and petty cash management.
  • Coordinate with finance teams for invoice processing and payment follow-ups.
  • Prepare and maintain vendor payment details and ensure timely TDS deductions and compliance.
  • Maintain records of TDS challans, vendor invoices, and related financial documentation.
  • Liaise with external accountants or auditors for financial information and document sharing.

Qualifications & Skills

  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 3–6 years of experience as an Executive Assistant, Secretary, or Office Administrator.
  • Working knowledge of basic finance and accounting principles, including TDS.
  • Strong organizational and multitasking abilities with excellent attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting tools (e.g., Tally, Excel-based MIS).
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information responsibly.
  • Positive attitude, initiative, and ability to work independently under minimal supervision.

Interested candidates please share your updated resume to

Job Types: Full-time, Permanent

Pay: ₹450, ₹650,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person



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