Executive Assistant
24 hours ago
Role - Executive Assistant / Secretary (Female)
Company - Kutung Design Labs Pvt Ltd
Location - Alwarpet, Chennai
* ONLY FEMALE CANDIDATES PREFERRED
The Executive Assistant / Secretary will provide comprehensive administrative, operational, and financial coordination support to senior management. This role requires a proactive individual who can efficiently manage executive schedules, office operations, and handle basic accounting responsibilities, including TDS-related documentation and vendor payments.
The ideal candidate is highly organized, detail-oriented, and possesses strong multitasking and communication skills.
Key Responsibilities
- Manage executive calendars, meetings, travel itineraries, and appointments.
- Draft, review, and manage official correspondence, reports, and presentations.
- Serve as the communication link between senior management, internal teams, and external partners.
- Handle confidential information and documentation with discretion.
- Prepare meeting agendas, record minutes, and track follow-ups.
Operations & Administration
- Oversee daily office operations and ensure smooth coordination across departments.
- Handle procurement, vendor management, and office supply inventory.
- Liaise with service providers for maintenance, travel, and administrative requirements.
- Support HR and admin processes like attendance tracking, onboarding, and employee records.
- Maintain documentation, records, and filing systems (digital and physical).
- Assist in planning company events, meetings, and logistics.
Finance & Accounting Support
- Handle basic accounting tasks such as data entry, expense tracking, and petty cash management.
- Coordinate with finance teams for invoice processing and payment follow-ups.
- Prepare and maintain vendor payment details and ensure timely TDS deductions and compliance.
- Maintain records of TDS challans, vendor invoices, and related financial documentation.
- Liaise with external accountants or auditors for financial information and document sharing.
Qualifications & Skills
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 3–6 years of experience as an Executive Assistant, Secretary, or Office Administrator.
- Working knowledge of basic finance and accounting principles, including TDS.
- Strong organizational and multitasking abilities with excellent attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting tools (e.g., Tally, Excel-based MIS).
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Positive attitude, initiative, and ability to work independently under minimal supervision.
Interested candidates please share your updated resume to
Job Types: Full-time, Permanent
Pay: ₹450, ₹650,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
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