Executive Assistant to Director Costruction Industry

2 days ago

Pune, Maharashtra, India Posimind Consulting Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Key Responsibilities:

Executive Support:

  • Provide comprehensive administrative support to the Director, managing their calendar, meetings, and appointments.
  • Coordinate travel arrangements, including booking flights, hotels, and transportation for the Director and other senior executives as needed.
  • Prepare reports, presentations, and documents for the Director's meetings with internal and external stakeholders.

Liaison & Communication:

  • Act as the primary point of contact for all communication with the Director, both internally and externally.
  • Draft and proofread correspondence, emails, and other documentation on behalf of the Director.
  • Maintain effective communication and strong working relationships with stakeholders, including clients, contractors, suppliers, and senior management.

Document Management & Record-Keeping:

  • Organize and maintain the Director's files, documents, and records, ensuring timely retrieval and proper archiving.
  • Oversee document scanning, categorization, and digital file management to ensure seamless access to important files.
  • Assist in the preparation and editing of important documents, contracts, and reports.

Meeting & Event Coordination:

  • Organize and manage meetings, including scheduling, preparing agendas, and ensuring all necessary materials are available.
  • Attend meetings with the Director as needed and take minutes to provide follow-up on action items.
  • Coordinate logistics for events, presentations, and conferences, including internal and external meetings with key stakeholders.

Confidentiality & Data Management:

  • Handle sensitive information with the utmost confidentiality and discretion.
  • Ensure all documentation, reports, and communications remain secure and comply with the company's data management standards.

Desired Skills & Qualifications:

  • Education: Bachelor's degree or equivalent (preferably in Business Administration, Management, or related field).
  • Experience: Minimum of 3 years of experience in an Executive Assistant role or similar administrative position, preferably supporting senior leadership in the construction industry.
  • Languages: Fluency in English, Marathi, and Hindi (both written and spoken) is essential.

Technical Skills:

  • Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with document management, database management systems, and document scanning is a plus.

Soft Skills:

  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks simultaneously and meet deadlines.
  • Professional, calm, and approachable personality with a focus on customer service.
  • Ability to work independently and anticipate the needs of the Director.

Personal Attributes:

  • Professional, polished, and confident demeanor.
  • Strong work ethic and ability to handle high-pressure situations with ease.

Job Type: Full-time

Application Question(s):

  • What is your expected CTC?

Work Location: In person

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