Office Administrator

1 week ago


Teynampet, Tamil Nadu, India Jigson Hospitality Pvt. Ltd. Full time ₹ 2,30,000 - ₹ 23,00,000 per year

Job Summary:

We are seeking a proactive, detail-oriented Office Administrator to manage and oversee the daily administrative operations of our office. The ideal candidate will be responsible for the smooth functioning of various departments including housekeeping, office maintenance (air conditioning, electrical, pantry), and lease-related matters. This role also requires coordination with the finance department for processing invoices and managing administrative functions across our branch offices in Hyderabad and Bengaluru.

Key Responsibilities:Office Operations & Maintenance

  • Oversee day-to-day general office administration, ensuring a clean, safe, and well-maintained environment.
  • Manage housekeeping staff and ensure routine cleaning and upkeep of all office areas.
  • Coordinate with vendors and service providers for maintenance of air conditioning, electrical systems, plumbing, and pantry services.
  • Handle all facility-related issues and ensure timely resolution.
  • Maintain inventory and order office and pantry supplies as needed.

Building & Lease Management

  • Manage rental agreements and coordinate with landlords for rent payments, lease renewals, and building-related concerns.
  • Track and process building rent invoices monthly and ensure timely payments through coordination with the finance department.

Vendor & Invoice Management

  • Maintain a database of approved vendors and service providers.
  • Review and verify vendor invoices for services like housekeeping, utilities, maintenance, etc.
  • Liaise with the finance department to ensure timely processing of all monthly invoices.
  • Ensure accurate documentation and records of all administrative expenses.

Inter-Office Coordination

  • Act as the central point of contact between the Head Office and branch offices in Hyderabad and Bengaluru.
  • Collaborate with Admin teams stationed in the regional offices to ensure consistency in administrative processes and support.
  • Monitor and support branch office requirements, escalations, and operational concerns.

Compliance & Reporting

  • Maintain up-to-date records of all office assets, contracts, and service agreements.
  • Prepare monthly reports on office expenditures, maintenance activities, and administrative performance.
  • Ensure compliance with health and safety standards across offices.

Requirements:

  • Proven experience (3+ years) in office administration or facilities management.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Ability to coordinate across departments and multiple locations.
  • Proficient in MS Office (Excel, Word, Outlook) and administrative tools.
  • Knowledge of vendor management and invoice processing.
  • Experience in handling lease agreements and office infrastructure is a plus.
  • Bachelor's degree in Business Administration, Facilities Management, or related field preferred.

Key Attributes:

  • Reliable and responsible with a high degree of ownership.
  • Strong interpersonal and negotiation skills.
  • Problem-solving attitude with attention to detail.
  • Ability to work independently and under pressure.

Working Conditions:

  • This is an on-site role based at our Teynampet, Chennai office.
  • Occasional travel to branch offices (Hyderabad, Bengaluru) may be required.

Job Types: Full-time, Permanent

Pay: ₹23, ₹23,001.00 per month

Benefits:

  • Provident Fund

Work Location: In person



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