Executive Assistant To Executive Director

8 hours ago

Pune, Maharashtra, India 00efd90d-ba31-4a8d-b424-8a9e350da598 Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Key Responsibilities:

  1. Administrative Support :

  2. Manage the executives calendar, scheduling appointments, meetings, and travel arrangements while ensuring optimal time management.

  3. Prepare and organize documents, reports, and presentations for meetings and conferences.

  4. Communication Management :

  5. Serve as the primary point of contact for internal and external communications, handling inquiries and correspondence with professionalism and discretion.

  6. Draft, review, and edit correspondence, reports, and other documents as required.

  7. Meeting Coordination :

  8. Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.

  9. Ensure that all necessary materials and resources are available for meetings and presentations.

  10. Project Management :

  11. Assist in managing special projects and initiatives as directed by the executive, ensuring timely completion and adherence to objectives.

  12. Conduct research and compile data to support decision-making processes.

  13. Confidentiality and Discretion :

  14. Handle sensitive information with confidentiality and integrity, maintaining the highest level of professionalism.

  15. Ensure compliance with company policies and procedures regarding data protection and confidentiality.

  16. Office Management :

  17. Oversee the day-to-day operations of the executive office, ensuring a well-organized and efficient work environment.

  18. Manage office supplies and equipment, coordinating maintenance and procurement as needed.

  19. Relationship Management :

  20. Build and maintain strong relationships with internal and external stakeholders, facilitating effective communication and collaboration.

  21. Represent the executive in meetings and events as required, ensuring alignment with organizational goals.

  22. Travel Coordination :

  23. Arrange travel itineraries, accommodations, and transportation for the executive, ensuring all travel plans are efficient and cost-effective.

  24. Prepare travel expense reports and ensure timely reimbursement.Role & responsibilities

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