Zoho Administrator

Roles and Responsibilities of a Zoho Administrator (Zoho People & Payroll)

1. Zoho People Administration

System Configuration & Setup

• Configure company settings, departments, designations, locations, and organizational hierarchy.
• Customize forms, workflows, approvals, and automation rules.
• Manage employee lifecycle configurations (onboarding to offboarding).

User & Role Management

• Create and manage user accounts, roles, and permissions.
• Assign appropriate access levels based on job functions.
• Set up organizational hierarchy and reporting structures.

Leave & Attendance Management

• Set up leave types, holiday calendars, and leave policies.
• Configure attendance settings including shift scheduling, biometric integration (if applicable), and remote check-in/check-out.
• Monitor attendance data and resolve discrepancies.

Time Tracking & Timesheets

• Configure timesheet policies and project allocations.
• Enable time logs and approvals for timesheet submissions.
• Monitor project hours and generate productivity reports.

Performance Management

• Set up appraisal cycles, KRAs/KPIs, and goal-setting modules.
• Manage self-appraisal, peer reviews, and manager assessments.
• Support HR with analytics and performance reports.

Employee Self-Service Portal

• Maintain and optimize the employee self-service experience.
• Ensure forms, documents, and company policies are accessible.
• Manage notifications, announcements, and internal communication settings.

2. Zoho Payroll Administration

Payroll Configuration

• Set up payroll components: earnings, deductions, bonuses, reimbursements, etc.
• Configure tax rules, professional tax slabs, and compliance settings (PF, ESI, TDS, etc.).
• Integrate Zoho People with Payroll for seamless employee data sync.

Employee Compensation Management

• Manage salary structures and revisions.
• Handle pay cycles, employee-wise payroll preferences (e.g., bank account updates).
• Upload and validate employee investment declarations.

Payroll Processing

• Run monthly payroll, validate inputs (leaves, attendance, expenses), and generate payslips.
• Review payroll summary and reconcile reports.
• Handle payroll corrections and re-runs if necessary.

Compliance & Statutory Filings

• Ensure timely generation and filing of statutory reports (PF, ESI, TDS, Form 16, etc.).
• Download and distribute compliance documents to employees.
• Coordinate with finance/accounting for remittances.

3. General Responsibilities

Reporting & Analytics

• Create and maintain custom reports for HR and Finance teams.
• Automate scheduled reports (e.g., payroll summary, leave balances, attrition rates).

Training & Support

• Provide user training for HR, finance teams, and employees.
• Serve as the primary point of contact for system-related issues.
• Liaise with Zoho support for advanced troubleshooting.

System Maintenance & Upgrades

• Keep the system up-to-date with new features or updates released by Zoho.
• Monitor system performance, data integrity, and backups.
• Test and implement new features in sandbox before live rollout.

Integration & Data Management

• Integrate with third-party tools (e.g., accounting software, biometric devices).
• Perform data imports/exports as required.
• Ensure data security and GDPR/HR compliance.

Optional (Depending on Organization Size)

• API Management for custom workflows.
• Automation with Zoho Flow/Deluge scripting.
• Custom module creation for organization-specific processes.

Job Type: Full-time

Pay: Up to ₹70,000.00 per month

Benefits:

• Cell phone reimbursement

Application Question(s):

• Do you have expertise in Zoho Implementation - People & Payroll?
• Are you based of in Mumbai?
• Are you an immediate joiner?
• Mention your salary expectations

Work Location: In person