Sales Administration Coordinator

Job Information

Date Opened
- 02/18/2025

Industry
- AEC

Job Type
- Permanent

Salary
- 30K- 40K

Work Experience
- 3 - 5 Years

City
- Mumbai

State/Province
- Maharashtra

Country
- India

Zip/Postal Code
- 400093

About Us
- XS CAD, established in 2002, is a UK-based MEP (M&E) and architectural design and BIM Information Technology Enabled Services (ITES) provider with an ISO 9001:2015 and ISO 27001:2022 certified Global Delivery Centre in Mumbai, India. With additional presence in the USA, Australia and UAE, our global reach allows us to provide services to customers with the added benefit of local knowledge and expertise. XS CAD is established as one of the leading pre-construction planning services companies in the UK and India, serving the building services (MEP), retail, homebuilder, architectural and construction sectors with high-quality MEP engineering design and BIM solutions.

**Job Summary**:
**Key Responsibilities**:
**1. Team Coordination & Cost Management**
- Maintain and update cost/invoice spreadsheets regularly to ensure accurate and timely tracking of financials.
Coordinate team changes and ensure updates are reflected in all relevant documents and systems.
**2. Addendums & Contract Updates**
- Prepare and manage contract addendums, ensuring all necessary updates are made as per the requirements, including annual minor changes.
Follow up on contract updates, ensuring all changes are tracked and completed on time.
**3. Zoho CRM Management**
- Maintain and update Zoho CRM for key accounts, ensuring all details such as meetings, contracts, addendums, etc., are up to date.
Conduct regular reviews of Zoho data to ensure completeness and accuracy, including monitoring for any missing or incorrect information.
Audit Zoho CRM data entered by other salespeople to ensure alignment and completeness.
**4. Invoicing Support**
- Provide month-end invoicing support to ensure accurate calculation of extra hours, team sizes, software invoicing, and buffer handling.
**5. Weekly Status Reporting**
- Prepare and deliver weekly status reports to the Sales and Marketing Director and the wider sales team, highlighting key updates, risks, and progress.

**Requirements**:

- Bachelor's Degree (or equivalent) in Business Administration
- Note: In some cases, an associate's degree or relevant professional certifications (e.g., in Sales, CRM tools like Zoho, or Project Management) may also be considered._

**Required Skills & Competencies**:

- Strong organizational and administrative skills.
- Proficiency in Zoho CRM or similar CRM platforms.
- Experience in sales coordination and financial tracking.
- Excellent attention to detail and accuracy in data management.
- Strong communication and teamwork skills.
- Ability to manage multiple tasks and deadlines efficiently.
Proficiency in MS Office (Excel, Word, PowerPoint)
**Preferred Qualifications**:

- Experience in sales administration, sales operations, or a related role.
- Prior experience working in a sales support function.
- Familiarity with contract management and invoicing procedures.

**Benefits**:
**Compensation**:
**What We Offer**:

- A fulfilling working environment that is respectful and ethical
- A stable and progressive career opportunity
- State-of-the-art office infrastructure with the latest hardware and software for professional growth
- In-house, internationally certified training division and innovation team focusing on training and learning the latest tools and trends.
- Culture of discussing and implementing a planned career growth path with team leaders
- Transparent fixed and variable compensation policies based on team and individual performances, ensuring a productive association.