Assistant Manager –Documentation

Job Summary: 

The Assistant Manager – Flight Operations Documentation and Compliance is responsible for managing, maintaining, and ensuring the accuracy and compliance of all flight operations manuals, circulars, technical publications, and related documentation. This role supports & assists Manager – Documentation & Compliance for Documentation, regulatory compliance, and efficient dissemination of critical information to flight crews and operational staff. 

Key Responsibilities: 

Documentation Management: 

• Develop, revise, and maintain Flight Operations Manuals (OM-A, OM-B, OM-C, OM-D), Standard Operating Procedures (SOPs), Circulars, Process Documents/Manuals and other operational documents. 
• Ensure timely updates/ Issuance/ revision and distribution of technical publications, Circulars, and notices to flight crew and other stakeholders, as applicable.  
• Coordinate with OEMs, regulatory authorities, and internal stakeholders for document validation and approval.  
• Liaise with stakeholders for the timely updating of company operations manuals, flight operations circulars, and related documentation. 
• Ensure timely revision of Operations Manual as per revision cycle.  
• Ensure that before submitting the revised Operations Manual to the regulator, a review of the impact on other interlinked documents is conducted internally with the Post Holders and other relevant stakeholders. 
• Work on Comply365 DCM Admin & Pro Author Modules for Technical Writing.  
• Maintain Document Revision & Updation Cycle on Comply365 DMS.   
• Ensure that references in the Operations Manual that are linked with other company manuals (within and/or outside the purview of Flight Operations) are identified to ensure that the references interlinked/mentioned in any manuals correlate to the correct content and/or paragraph of other manuals and/or documents. 
• Ensure that the Document Owner approves the final version of the regulatory manual/document before submission to the regulatory authority. 
• Responsible for reviewing and updating all co-related documents, ensuring synchronization, and managing the submission process to the regulatory authority. 
• Provide input to the Document Owner on changes to the Operations Manual and identifies impacts on other synced company manuals and documents.
   

Regulatory Compliance: 

• Periodic review of the documentation for accuracy and completeness, ensuring all changes are properly documented and compliant with applicable company & regulatory standards.  
• Monitor DGCA website regularly for Update in regulatory requirements, do a gap analysis with current and revised procedures, impact, if any on company Manuals and on operations implementation timelines and subsequently inform relevant stakeholders and follow-up for documentation and compliance with revised regulatory requirements.  
• Ensure that CAR Compliance Matrix is prepared for all applicable DGCA CAR & Circulars for AOC Compliance.  
• Ensure all documentation complies with DGCA, ICAO, EASA, and other applicable aviation regulatory standards. 
• Monitor regulatory circulars and maintained the records. 
• Develop job aids and operational documentation to support the induction of new aircraft into the fleet. 

Technical Publications: 

• Manage the lifecycle of technical publications, including formatting, version control, and archiving. 
• Collaborate with technical writers, pilots, and engineers to ensure clarity, accuracy, and consistency of content. 

Digital Systems & Tools: 

• Utilize documentation software for the preparation and formatting of manuals. 
• Support the release and distribution of documents to flight crew via the Document Management System (DMS). 

Communication: 

• Effectively communicate changes and revisions through bulletins, newsletters, briefings, and other communication channels. 
• Provide guidance and support to operational staff on the use and interpretation of updated documentation. 

Required Skills & Experience: 

• Strong attention to detail and organizational skills. 
• Proficiency in MS Office, MS PowerPoint and MS Excel.  
• Excellent written and verbal communication. 
• Proficiency in MS Office, Adobe Acrobat, and XML-based authoring tools. 
• Ability to work collaboratively across departments and manage multiple priorities. 
• Certification in Technical Writing or Aviation Documentation (optional but advantageous). 
   

Good to have : 

• Relevant experience in Airline Industry, Preferably with Flight Ops. Documentation Compliance Standards, Quality Assurance, Quality Control Section.
• Experience with Document Management Systems will be preferred.  

Educational Qualification: 

• Should be Graduate. 
• Desired to have good knowledge of DGCA & IOSA requirements. 

Location: Mumbai Corporate  Office

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