Assistant Company Secretary

7 hours ago

Mumbai, Maharashtra, India TVS Infrastructure Investment Manager Private Limited (TVS IM) Full time ₹ 1,20,000 - ₹ 1,80,000 per year

Role & responsibilities

A. Corporate Governance & Board Support

  • Assist in convening and conducting Board Meetings, Committee Meetings, and Unitholders/Shareholders Meetings in line with the Companies Act, SEBI LODR Regulations, and SEBI InvIT/REIT Regulations.
  • Draft and review agenda papers, notices, and minutes ensuring compliance with Secretarial Standards and regulatory timelines.
  • Provide support to Board Committees (Audit, Nomination & Remuneration, Risk Management, CSR, Stakeholders Relationship, etc.) including coordination and compliance monitoring.
  • Assist in director/unitholder engagement and compliance with governance practices.

B. Regulatory Compliance

  • Ensure end-to-end compliance with:

  • Companies Act, 2013 & Rules

  • SEBI (LODR) Regulations, 2015
  • SEBI (InvIT/REIT) Regulations, 2014
  • SEBI (PIT) Regulations, 2015

  • SEBI Debt Listing Regulations (for NCDs) and other SEBI Regulations

  • Draft, review, and file stock exchange disclosures (continuous, quarterly, and event-based).

  • Handle related party transactions, UPSI controls, insider trading compliance, and investor grievances.
  • Liaise with RTA, SEBI, Stock Exchanges, Depositories, MCA, and Debenture Trustees etc.

C. Secretarial & Statutory Records

  • Maintain statutory registers and records under Companies Act and SEBI regulations.
  • Ensure timely filing of MCA forms, SEBI reports, trustee filings, and stock exchange intimations.
  • Manage unitholder/shareholder correspondence and disclosure compliances.
  • Support in secretarial audits, internal audits, and compliance certifications.

D. Debt / NCD & Capital Market Compliances

  • Support issuance, listing, and post-listing compliance of Non-Convertible Debentures (NCDs) for InvIT/REIT/SPVs or operating company.
  • Prepare and submit periodic disclosures to Debenture Trustees and Stock Exchanges.
  • Monitor compliance with covenants, investor servicing, and reporting obligations.

E. Transaction & Business Support

  • Assist in corporate actions such as acquisitions, divestments, restructuring, refinancing, or unit/share issuances.
  • Review/draft transaction documents and coordinate due diligence.
  • Support compliance during fund-raising, refinancing, or asset monetization.

F. Governance Policies & Internal Controls

  • Draft, review and update policies: Code of Conduct, Risk Policy, Insider Trading Policy, Related Party Transactions Policy, Whistle-blower Mechanism, etc.
  • Track evolving regulatory changes from SEBI, MCA, RBI and prepare impact notes for management/Board.
  • Ensure alignment of governance practices with global benchmarks and investor expectations.

Preferred candidate profile

  • ACS (ICSI) or Law Graduate (LL.B.) – preferred combination of both
  • 6–10 years post-qualification experience in listed companies, InvITs/REITs.
  • Hands-on experience in stock exchange disclosures, board/ committee management, SEBI/MCA compliance, and debt/NCD compliances.
  • Knowledge of corporate governance frameworks, and securities laws.

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