Assistant Company Secretary
1 day ago
Role & responsibilities
A. Corporate Governance & Board Support
- Assist in convening and conducting Board Meetings, Committee Meetings, and Unitholders/Shareholders Meetings in line with the Companies Act, SEBI LODR Regulations, and SEBI InvIT/REIT Regulations.
- Draft and review agenda papers, notices, and minutes ensuring compliance with Secretarial Standards and regulatory timelines.
- Provide support to Board Committees (Audit, Nomination & Remuneration, Risk Management, CSR, Stakeholders Relationship, etc.) including coordination and compliance monitoring.
- Assist in director/unitholder engagement and compliance with governance practices.
B. Regulatory Compliance
Ensure end-to-end compliance with:
Companies Act, 2013 & Rules
- SEBI (LODR) Regulations, 2015
- SEBI (InvIT/REIT) Regulations, 2014
- SEBI (PIT) Regulations, 2015
SEBI Debt Listing Regulations (for NCDs) and other SEBI Regulations
Draft, review, and file stock exchange disclosures (continuous, quarterly, and event-based).
- Handle related party transactions, UPSI controls, insider trading compliance, and investor grievances.
- Liaise with RTA, SEBI, Stock Exchanges, Depositories, MCA, and Debenture Trustees etc.
C. Secretarial & Statutory Records
- Maintain statutory registers and records under Companies Act and SEBI regulations.
- Ensure timely filing of MCA forms, SEBI reports, trustee filings, and stock exchange intimations.
- Manage unitholder/shareholder correspondence and disclosure compliances.
- Support in secretarial audits, internal audits, and compliance certifications.
D. Debt / NCD & Capital Market Compliances
- Support issuance, listing, and post-listing compliance of Non-Convertible Debentures (NCDs) for InvIT/REIT/SPVs or operating company.
- Prepare and submit periodic disclosures to Debenture Trustees and Stock Exchanges.
- Monitor compliance with covenants, investor servicing, and reporting obligations.
E. Transaction & Business Support
- Assist in corporate actions such as acquisitions, divestments, restructuring, refinancing, or unit/share issuances.
- Review/draft transaction documents and coordinate due diligence.
- Support compliance during fund-raising, refinancing, or asset monetization.
F. Governance Policies & Internal Controls
- Draft, review and update policies: Code of Conduct, Risk Policy, Insider Trading Policy, Related Party Transactions Policy, Whistle-blower Mechanism, etc.
- Track evolving regulatory changes from SEBI, MCA, RBI and prepare impact notes for management/Board.
- Ensure alignment of governance practices with global benchmarks and investor expectations.
Preferred candidate profile
- ACS (ICSI) or Law Graduate (LL.B.) – preferred combination of both
- 6–10 years post-qualification experience in listed companies, InvITs/REITs.
- Hands-on experience in stock exchange disclosures, board/ committee management, SEBI/MCA compliance, and debt/NCD compliances.
- Knowledge of corporate governance frameworks, and securities laws.
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