Documentation Assistant-Shipping-Govandi(E)

5 hours ago

Navi Mumbai, Maharashtra, India Executive Ship Management (ESM) Full time ₹ 2,00,000 - ₹ 2,50,000 per year

Job Title: Documentation Assistant

Department: Training / Administration

Location: Govandi(E)

Employment Type: Full-time

Qualifications & Requirements

  • Graduate in any discipline
  • Basic knowledge of computers (MS Office Word, Excel, Outlook)
  • Good command of English (written and spoken)
  • Fresher or up to 1 year of relevant experience
  • Good organizational and communication skills
  • Attention to detail and ability to manage multiple tasks

Objective of the Role

To assist in the smooth execution and documentation of training programs by handling administrative, secretarial, and quality documentation tasks. The role supports course operations and ensures all documents are maintained as per company and regulatory standards.

Area of Responsibilities

1. Course Documentation & Administrative Support

  • Manage documentation for all training courses conducted
  • Perform computer data entry related to course registration, attendance, feedback, and assessments
  • Prepare attendance sheets, collect participant feedback, and generate certificates
  • Compile and organize all course documents during and after each training session
  • Support general administration tasks as directed by the reporting authority

2. Administrative Secretarial Work

  • Register candidates for training programs and maintain accurate records
  • Assist in preparing schedules, reports, and course-related communication
  • File and retrieve documents efficiently (both digital and physical records)

3. Quality Documentation & Secretarial Support

  • Prepare and maintain documents required for internal and external audits
  • Assist in quality reviews, benchmarking processes, and course evaluations
  • Support the training department in documentation aligned with regulatory or accreditation requirements

Key Competencies

  • Basic computer proficiency (Excel, Word, Email)
  • Strong communication and interpersonal skills
  • Reliable and organized approach to work
  • Ability to maintain confidentiality and handle sensitive information
  • Willingness to learn and adapt to new administrative tools and systems

  • Shipping Documentation Executive

    6 days ago

    Mumbai, Maharashtra, India NetSysCon Consulting Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    We are looking for a Shipping Documentation Executive for a renowned global maritime consultancy. Job Profile: Preparing Charter Parties: Preparing and sending Working CP's to Owners / Charterers, and following up with reminders for confirmation on same. Co-ordinating with Associate brokers: Checking draft/working CP received from associate brokers Sending...

  • Data Entry Operator

    1 week ago

    Mumbai, Maharashtra, India Executive Ship Management (ESM) Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    We are looking for fresh candidates who are eager to start their career in a shipping company.Requirements:Good oral and written communication skillsWillingness to learn and grow in the shipping industryJob Location: Govandi (East), MumbaiKey Responsibilities:Manage and maintain accurate records and documentation.Input, update, and verify data in various...

  • Export Documentation Executive

    2 weeks ago

    Navi Mumbai, Maharashtra, India Total Group Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesShould be experienced in export ocean documentation in CHA division with min 3 to 6 years of experience:The candidate must have a good reputation and contacts with Shipping LinesResponding to customer inquiries, providing exceptional customer service, and resolving customer problemsMust be well versed with Preparation of...

  • Administrative Assistant and Exports Document

    7 hours ago

    Mumbai, Maharashtra, India Special Gas Instruments Pvt Ltd Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Company DescriptionAt SGI (Special Gas Instruments), we solve problems faced by the gas handling industry by providing effective, robust, and reliable solutions.**Role DescriptionSalary :INR 25,000 per month Working :Monday to Saturday Timings :9:00 am to 7:00 pmLocation: Mumbai ( malad west )This is a full-time, on-site role for an Administrative Assistant...

  • Sales & Marketing Executive (API ) Pharmaceutical Ingredients

    1 week ago

    Navi Mumbai, Maharashtra, India Alp Consulting Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Job Title: Sales & Marketing Executive (API - Active Pharmaceutical Ingredients)Job Overview:We are seeking a Sales & Marketing Executive with 1-2 years of experience, preferably from the pharmaceutical industry (bulk drugs, active pharmaceutical ingredients, raw materials), to drive sales in IndiaLocation: Govandi (E), Mumbai. (Within 5-7 km of this...

  • Documentation Specialist

    13 hours ago

    Navi Mumbai, Maharashtra, India Austral International Co. Full time ₹ 1,50,000 - ₹ 3,00,000 per year

    Job Title: Documentation SpecialistLocation:Experience: 1–3 Years (Preferred)Employment Type: Full-timeIndustry: Logistics / ShippingJob SummaryWe are looking for a detail-oriented Documentation Specialist to manage, organize, and maintain all company records, documents, and data. The candidate will be responsible for preparing, reviewing, updating, and...

  • Administration Executive

    1 week ago

    Navi Mumbai, Maharashtra, India Advance Talent Services Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Position –Administration ExecutiveLocation –Mumbai (Govandi)Profile:Manage overall office administration- cleanliness, maintenance and supplies etc. Maintain and update office records, employee documents, invoices, purchase orders and contracts.

  • Custom Documentation

    1 week ago

    Mumbai, Maharashtra, India Austral International Co. Full time ₹ 3,50,000 - ₹ 4,20,000 per year

    Job Description: Custom Documentation Executive (Import/Export)Job Title:Custom Documentation ExecutiveLocation:Mulund, MumbaiExperience:2 – 3 YearsIndustry:Shipping, Freight Forwarding, or NVOCCReporting To:Documentation Manager / Head of OperationsJob SummaryThe Custom Documentation Executive will be responsible for the end-to-end processing and...

  • Shipping head

    2 days ago

    Mumbai, Maharashtra, India JK International Traders Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Key ResponsibilitiesOperational & Shipping Execution• Oversee entire export shipping cycle from factory loading to final BL issuance.• Plan and schedule container dispatches in coordination with the factory, purchase, andwarehouse teams.• Coordinate with shipping lines, CHA, transporters, and freight forwarders for smoothcargo movement and customs...

  • Operations Documentation Junior

    1 week ago

    Mumbai, Maharashtra, India Colo Full time ₹ 1,50,000 - ₹ 2,50,000 per year

    DescriptionMain Activities:Support the preparation and issuance of transport documents;Check that shipment documentation is complete and compliant with internal standards and client requirements;Assist in coordinating with carriers, agents, and customs brokers to ensure timely submission of shipping documents;Upload, archive, and update shipping files in...