Custom Documentation

6 days ago

Mumbai, Maharashtra, India Austral International Co. Full time ₹ 3,50,000 - ₹ 4,20,000 per year

Job Description: Custom Documentation Executive (Import/Export)

Job Title:Custom Documentation ExecutiveLocation:Mulund, MumbaiExperience:2 – 3 YearsIndustry:Shipping, Freight Forwarding, or NVOCCReporting To:Documentation Manager / Head of Operations

Job Summary

The Custom Documentation Executive will be responsible for the end-to-end processing and management of all import and export documentation. This role ensures timely, accurate, and compliant preparation of all necessary customs and shipping documents to facilitate the smooth flow of international cargo.

Key Responsibilities

1. Import & Export Documentation Management:

  • Prepare, review, and finalize all pre- and post-shipment documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Delivery Orders (D/O), and Shipping Bills.
  • Manage the process for filing Shipping Instructions (SI) and verifying Bill of Lading (B/L) drafts with shipping lines/NVOCCs.
  • Handle customs-related documentation and ensure all filings are accurate and compliant with Indian Customs regulations (e.g., ICEGATE, E-Sanchit).
  • Prepare and process documents for specialized shipments, including those under Letter of Credit (LC) terms, ensuring strict adherence to all banking and trade requirements.

2. Coordination & Compliance:

  • Liaise directly with Custom House Agents (CHA), shipping lines, freight forwarders, and transporters to ensure swift and efficient customs clearance and cargo movement.
  • Monitor shipment status from port of loading (POL) to final destination (POD) and communicate proactively with clients regarding milestones and any potential delays.
  • Ensure accurate declaration of goods, including proper HS Code classification and adherence to latest EXIM policies (DGFT).
  • Maintain a systematic and complete physical and electronic filing system for all shipment documents for audit and record-keeping purposes.

3. Communication & Reporting:

  • Respond promptly to all client, vendor, and internal team inquiries related to documentation and shipment status.
  • Prepare and update daily/weekly Shipment Status Reports (DSR/MIS) for management review.
  • Resolve documentation discrepancies or issues with customs, banks, or shipping lines in a timely manner.

Qualifications & Skills

  • Education: Bachelor's degree in Commerce, Logistics, or a related field.
  • Experience: 2 to 3 years of mandatory experience in Import/Export Documentation within the Shipping, Freight Forwarding, or CHA industry.
  • Technical Skills:
  • Sound working knowledge of pre- and post-shipment processes.
  • Familiarity with Customs regulations, Incoterms, and EXIM policies.
  • Proficiency in MS Office Suite, especially Excel, and experience with industry-specific documentation software (e.g., EDI, ODEX, or similar portals).
  • Core Competencies: Strong attention to detail, excellent written and verbal communication skills, and proven ability to manage multiple shipments and deadlines simultaneously.

Job Types: Full-time, Permanent

Pay: ₹350, ₹420,000.00 per year

Work Location: In person

  • Customer Service and documentation

    3 days ago

    Mumbai, Maharashtra, India ACME SERVICES PRIVATE LIMITED Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Booking placed once syscon job received from salesMail to pricing for rate / SQ & proceed with bkg placement once same is recd Once bkg recd the same needs to sent to the customer (only fwdg) / transporter / cha team.(docks stuffing)If cfs stuffing then complete follow up with cha team for cargo carting, cntr placing, stuffing etc including checklist and...

  • Documentation

    1 week ago

    Mumbai, Maharashtra, India MSC Mediterranean Shipping Company SA Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Import Documentation – IGM & SCMTFiling We are searching for an experienced Import Documentation at our MUMBAI facility.Primary Duties and ResponsibilitiesKey Responsibilities:IGM Filing:Prepare and file Import General Manifest (IGM) via ICEGATE portal.Ensure accuracy of shipment details: Bill of Lading, consignee/shipper info, HS codes, port ...

  • Documentation executive

    3 days ago

    Mumbai, Maharashtra, India Al Samia Enterprises Full time ₹ 1,20,000 - ₹ 3,60,000 per year

    *Hiring : BLJob location : Santacruz western express highway .shift time : Mon to sat 10 am to 7 pmSalary budget : upto 30,000/-Job Description: B/L (Bill of Lading) Executive / Documentation Executive*Role OverviewThe B/L Executive will be responsible for preparing, reviewing, and issuing Bills of Lading (B/L) in compliance with shipping instructions,...

  • Import Documentation

    1 week ago

    Mumbai, Maharashtra, India Mediterranean Shipping Company Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Import Documentation – IGM & SCMT FilingWe are searching for an experienced Import Documentation at our MUMBAI facility.Primary Duties and ResponsibilitiesKey Responsibilities:IGM Filing:Prepare and file Import General Manifest (IGM) via ICEGATE portal.Ensure accuracy of shipment details: Bill of Lading, consignee/shipper info, HS codes, port of...

  • Technical Documentation

    2 weeks ago

    Mumbai, Maharashtra, India ENHANCE PLUS CONSULTANT Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Job Title: Technical Documentation ExecutiveCompany: Anmol Chemicals (Muby Group)Location: Sandhurst Road, Mumbai ( Our office will shift after 2 months in Lower Parel)Industry: API, Excipients & Specialty ChemicalsJob Type: Full-Time | On-SiteWork Hours: 9 AM – 6 PM (Monday to Saturday)Experience: 2–5 years preferredSalary: As per industry standards (No...

  • Operations Documentation Junior

    3 days ago

    Mumbai, Maharashtra, India D.B. Group spa Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    As a candidate for this role, you will be responsible for supporting the preparation and issuance of transport documents. Your key responsibilities will include: - Checking that shipment documentation is complete and compliant with internal standards and client requirements - Assisting in coordinating with carriers, agents, and customs brokers to ensure...

  • Export Documentation Executive

    19 hours ago

    Mumbai, Maharashtra, India GO GAUGE LOGISTICS Full time ₹ 8,88,000 - ₹ 70,00,000 per year

    Key Responsibilities:Prepare, verify, and manage all export-related documents such as invoices, packing lists, certificates of origin, shipping instructions, and Bill of Lading.Ensure documents are accurate, complete, and in compliance with regulatory requirements and customer specifications.Liaise with shipping lines, freight forwarders, customs agents, and...

  • Export Documentation Executive-

    1 week ago

    Mumbai, Maharashtra, India ALPHA GLOBAL LOGISTICS Full time ₹ 4,50,000 per year

    Greetings from VAS INDIA CONSULTINGWe are hiring for Export Documentation Executive (Air/Ocean) for freight forwarding IndustryLocation: MumbaiExperience: 2 - 4 yearsPrepare and file Shipping Bills / Bills of Entry through ICEGATE online portal.Handle EDI filing, eSanchit uploads for both Air and Sea shipments.Coordinate with CHA (Customs House Agent),...

  • Documentation Executive

    3 days ago

    Mumbai, Maharashtra, India Al Samia Enterprises Full time ₹ 3,60,000 - ₹ 5,40,000 per year

    Prepare and review Bills of Lading (B/L) accuratelyCoordinate with customers, agents, and internal teamsEnsure compliance with shipping regulations and IncotermsMaintain records and resolve documentation queriesKey Skills:Knowledge of B/L processes and international trade practicesDetail-oriented and proficient in MS Office and shipping softwareStrong...

  • Executive-Exports Documentation

    2 weeks ago

    Mumbai, Maharashtra, India Ms Gi Human Resources And Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    OFFROLL POSITION / 6 DAYS WFO / IMMEDIATE JOINERS ONLYRESPONSIBILITIES:The role supports the Exports function, which includes appointing and coordinating with freight forwarders, taking care of all formalities related to export compliances, licenses, documentation (including LC) and shipping India subcontinent region.Job DescriptionProcess the orders in SAP...