Documentation Specialist

15 hours ago

Navi Mumbai, Maharashtra, India Austral International Co. Full time ₹ 1,50,000 - ₹ 3,00,000 per year

Job Title: Documentation Specialist

Location:

Experience: 1–3 Years (Preferred)

Employment Type: Full-time

Industry: Logistics / Shipping

Job Summary

We are looking for a detail-oriented Documentation Specialist to manage, organize, and maintain all company records, documents, and data. The candidate will be responsible for preparing, reviewing, updating, and storing documentation to ensure accuracy, compliance, and easy accessibility for internal teams and external audits.

Key Responsibilities

  • Create, format, and maintain various documents including SOPs, reports, manuals, records, and forms.
  • Ensure all documentation is accurate, up-to-date, and aligned with company standards.
  • Manage incoming and outgoing documents and maintain proper filing systems (physical/digital).
  • Review and verify documents for completeness, correctness, and compliance.
  • Coordinate with internal departments to collect required information and resolve documentation gaps.
  • Assist in audit preparation by ensuring timely retrieval of required documents.
  • Label, categorize, and archive documents according to company guidelines.
  • Track document versions and maintain proper version control.
  • Generate daily/weekly/monthly documentation reports as required.
  • Maintain confidentiality and security of sensitive documents.

Required Skills

  • Strong attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management tools.
  • Ability to handle confidential information responsibly.
  • Strong organizational and time-management skills.
  • Ability to work independently and meet deadlines.

Qualifications

  • Graduate in any field (Preferred: Commerce/Business Administration/Documentation-related field).
  • Experience in documentation, data handling, record management, or admin roles is preferred.

Additional Requirements (If Applicable)

  • Knowledge of industry-specific documentation (Shipping/Logistics/Manufacturing/Healthcare/etc.).
  • Familiarity with ISO documentation standards or compliance processes.

Job Type: Full-time

Pay: ₹100, ₹350,000.00 per year

Benefits:

  • Health insurance

Work Location: In person

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