Executive Assistant to Managing Director

16 hours ago

Gurgaon HO Gurugram Haryana, India White and Blue collar Full time ₹ 12,50,000 - ₹ 15,00,000 per year
**Job Description: Executive Assistant**

**Job Title:** Executive Assistant

**Department:** Sales/Admin

**Reports To:** Managing Director

**Location:** Gurugram

**Employment Type:** Full-time


**Job Summary**

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support md. The ideal candidate will manage schedules, coordinate meetings, and handle critical administrative tasks to ensure the smooth functioning of the executive's day-to-day operations. This role requires exceptional communication skills, confidentiality, and the ability to prioritize effectively in a fast-paced environment.


**Key Responsibilities**

  • **Calendar Management:** Schedule, coordinate, and manage appointments, meetings, and events.

  • **Communication:** Handle phone calls, emails, and correspondence on behalf of the executive.

  • **Travel Coordination:** Organize and book domestic and international travel arrangements, including flights, accommodations, and itineraries.

  • **Meeting Support:** Prepare agendas, take minutes, and follow up on action items from meetings.

  • **Documentation:** Draft and edit reports, presentations, and other documents as required.

  • **Office Operations:** Assist in managing office supplies, expense reports, and other administrative tasks.

  • **Relationship Management:** Act as a liaison between the executive and internal/external stakeholders.

  • **Project Management:** Assist in planning and executing special projects and initiatives.


**Required Qualifications and Skills**

  • **Education:** Bachelor's degree in Business Administration or a related field (preferred).

  • **Experience:** 3+ years of experience in an executive assistant or similar role.

  • **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.

  • **Communication:** Excellent verbal and written communication skills.

  • **Organization:** Strong organizational and multitasking abilities, with attention to detail.

  • **Confidentiality:** Demonstrated ability to handle sensitive information with discretion.

  • **Problem-Solving:** Ability to think critically and adapt to changing priorities.


**Preferred Qualifications**

  • Experience working in [industry, e.g., "tech, healthcare, finance"].

  • Knowledge of project management tools like Asana or Trello.

  • Familiarity with [specific tools/software, e.g., "Slack, Zoom, Concur"].


**Work Environment**

  • Standard office hours with occasional flexibility for after-hours support.

  • Hybrid/remote work options available (if applicable).


**Salary and Benefits**

  • Competitive salary based on experience.

  • Health, dental, and vision insurance.

  • Paid time off, retirement plans, and professional development opportunities.

Job Type: Full-time

Pay: ₹25, ₹50,000.00 per month

Education:

  • Bachelor's (Preferred)

Experience:

  • total work: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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