Executive Assistant

2 days ago

Gurugram Haryana, India Axiom Landbase Full time

**Department**: HR and Admin

**Location**: Gurugram (Hybrid)

**Reports To**: HoD HR

**Job Summary**:
As the Executive Assistant to the Director, you will play a pivotal role in providing comprehensive administrative and executive support to ensure the smooth functioning of the Director's office and enhance organizational efficiency.

**Key Responsibilities**:

- Calendar Management: Efficiently manage the Director's schedule, including scheduling appointments, meetings, and conferences, while prioritizing conflicting demands and ensuring timely reminders.
- Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the Director's business trips, ensuring seamless arrangements and timely updates.
- Document Preparation: Prepare, proofread, and edit documents, presentations, and reports for the Director, ensuring accuracy, consistency, and adherence to organizational standards.
- Meeting Support: Facilitate meetings by preparing agendas, collating relevant materials, recording minutes, and following up on action items, ensuring effective communication and coordination.
- Stakeholder Liaison: Build and maintain positive relationships with key stakeholders, both internal and external, to facilitate effective communication and collaboration on behalf of the Director.
- Confidentiality Maintenance: Handle sensitive information with discretion and maintain confidentiality at all times, ensuring the integrity and security of privileged data.
- Project Coordination: Assist in coordinating special projects, initiatives, and events as assigned by the Director, providing logístical support and ensuring deadlines are met.

**Minimum Qualifications**:

- Proven Experience: Minimum of 5 years of experience as an Executive Assistant or similar role, preferably supporting C-suite executives or senior management.
- Exceptional Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
- Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
- Problem-Solving Abilities: Resourceful and proactive approach to problem-solving, with the ability to anticipate needs and take initiative to address challenges.
- Discretion and Professionalism: Demonstrated ability to handle confidential information with tact, integrity, and professionalism.
- Adaptability: Flexible and adaptable to changing priorities and willing to take on new tasks and responsibilities as needed.
- Bachelor's Degree: A bachelor's degree in Business Administration, Secretarial Studies, or related field is preferred.

**Preferred Qualifications**:

- Bachelor's Degree

**Compensation & Benefits**:

- Salary: CTC 6 - 7.2 Lakhs

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