Executive Assistant

1 day ago

Gurugram Haryana, India Super Scholar Full time

As an Executive Assistant, you will be a pivotal member of the team, ensuring that the executive's daily operations run smoothly and efficiently. This role involves providing high-level administrative support, allowing the executive to focus on strategic initiatives and decision-making. Your expertise in managing schedules, coordinating travel, and handling communications will be essential to fostering a productive work environment. With your exceptional organizational and problem-solving skills, you will help streamline operations and improve overall efficiency within the organization. The Executive Assistant plays a crucial role in not only supporting the executive directly but also acting as an ambassador for them across the organization. By maintaining a high level of professionalism and confidentiality, you will build trusting relationships with colleagues, clients, and stakeholders.

**Key Responsibilities**:

- Manage executive’s calendar, including scheduling meetings and appointments.
- Coordinate travel arrangements, including itineraries, accommodations, and transportation.
- Prepare and edit correspondence, reports, and presentations.
- Organize and maintain files, both electronic and physical.
- Attend meetings and take minutes, providing accurate documentation of discussions.
- Serve as the primary point of contact for internal and external stakeholders.
- Conduct research and compile information for reports and briefings.
- Assist in project management and follow up on action items.
- Handle confidential information with discretion and integrity.
- Manage expenses and assist in budget preparation.
- Develop and implement office procedures to improve efficiency.
- Provide support for special projects as needed.
- Assist with onboarding new employees and coordinating training sessions.
- Maintain office supplies inventory and place orders as necessary.
- Build and maintain positive relationships with staff and external partners.

**Required Qualifications**:

- Bachelor's degree in Business Administration or a related field preferred.
- 2-5 years of experience as an Executive Assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management tools and software.
- Strong written and verbal communication skills.
- Able to prioritize tasks and manage multiple responsibilities.
- Demonstrated ability to work independently and under pressure.
- Excellent problem-solving and critical-thinking abilities.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Experience in a fast-paced corporate environment.
- Familiarity with office equipment and technology (e.g., printers, phones).
- Strong interpersonal skills and the ability to work collaboratively.
- Willingness to adapt to changing priorities and challenges.
- Knowledge of administrative processes and procedures.
- Professional demeanor with a customer-service orientation.

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹360,000.00 per year

Schedule:

- Day shift
- Fixed shift
- Morning shift

Application Question(s):

- Your area pincode?
- Your current salary and expected salary ?
- Are you comfortable with Gurgaon location ?

Work Location: In person

  • Executive Assistant

    20 hours ago

    Bengaluru, Gurugram, Mumbai, India Executive Search Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesManage calendars and schedules for 3-4 senior leaders across time zonesOrganize domestic and international travel; handle visa applications (Schengen, US, UK)Ensure timely and accurate submission of expenses and timesheetsProvide logistical and technical support for meetings and workshopsBuild strong internal and external stakeholder...

  • Executive Assistant

    1 day ago

    Gurugram, Haryana, India Cohire Solutions Pvt Ltd Full time

    Executive Assistant Job Description We ANT ASSOCIATES (CA) FIRM are looking for an executive assistant to provide support to our executive team. You will be responsible for creating various reports, making, taking notes, and performing other organizational tasks. To be successful in this role, you must have extensive knowledge of MS office, be a fast problem...

  • Executive Assistant

    3 days ago

    Gurugram, Haryana, India Ozone Overseas Full time

    **Executive Assistant - MD office, Gurgaon**: Designation: Executive Assistant Education: Diploma into secreterial Practices Location: Gurgaon Exp. Required: 2-4 Years Description: Calendar Management, Research, Travelling, EA to Managing Director, Good knowledge on market Onset

  • Executive Assistant

    5 days ago

    Gurugram, Haryana, India Sundaram Steels Pvt Ltd Full time

    **Roles and Responsibilities of an Executive Assistant** **1. Administrative Support** - Manage calendars, schedule appointments, meetings, and travel plans for executives. - Coordinate and organize business meetings, including agenda preparation and follow-ups. - Maintain systematic filing (digital and physical) for easy document retrieval. **2....

  • Executive Assistant

    2 weeks ago

    Gurugram, Haryana, India Heine Corporation Full time

    **About Us**: Join our dynamic team and be part of a vibrant workplace where innovation and collaboration thrive. We are seeking a dedicated Executive Assistant to support our executives and help drive our mission forward. **Key Responsibilities**: - Provide comprehensive administrative support to executives, including scheduling meetings, managing...

  • Executive Assistant

    3 days ago

    Gurugram, Haryana, India Vantive Full time

    Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while...

  • Executive Assistant

    1 week ago

    Gurugram, Haryana, India Co Hire Full time

    We Fashion Smith are looking for an executive assistant to provide support to our executive team. You will be responsible for creating various reports, making, taking notes, and performing other organizational tasks. To be successful in this role, you must have extensive knowledge of MS office, be a fast problem solver, and have experience as an assistant or...

  • Executive Assistant

    1 day ago

    Gurugram, Haryana, India Cohire Solutions Full time

    We are looking for an executive assistant to provide support to our executive team. You will be responsible for creating various reports, making, taking notes, and performing other organizational tasks. To be successful in this role, you must have extensive knowledge of MS office, be a fast problem solver, and have experience as an assistant or administrator...

  • Executive Assistant

    1 day ago

    Gurugram, Haryana, India The Marcom Avenue Full time

    **Job Title**: Executive Assistant **Location**: Gurgaon **Company Name**: Spectra Televentures **Job Overview**: **Key Responsibilities**: - Provide comprehensive administrative support to senior executives, including calendar management, scheduling meetings, and handling correspondence. - Prepare and manage reports, presentations, and other documents as...

  • Executive Assistant

    2 weeks ago

    Gurugram, Haryana, India Zallery Full time

    Position: Executive Assistant Purpose: provide high-level administrative support to our executive team. (Currently2 but likely to increase to 4-5 Members in 8 to 12 months) **Responsibilities**: - Act as the primary point of contact for executives, both internally and externally, demonstrating professionalism and confidentiality at all times. - Manage...