Office Administrator

16 hours ago

Palakkad, Kerala, India LEVEZA FOODS PRIVATE LIMITED Full time ₹ 80,000 - ₹ 1,00,000 per year

Company: Leveza Foods Pvt. Ltd.

Location: Alathur, Kerala

Department: Administration / Operations

Reporting to: Admin Manager / Operations Head

Industry: FMCG – Frozen Foods & Breaded Products (Manufacturing & Trading)

Job Summary:

Leveza Foods Pvt. Ltd. is seeking a reliable and organized Documentation Executive – Admin to handle administrative and documentation-related tasks. The role involves maintaining company records, managing logistics and production documentation, and ensuring smooth coordination between departments for day-to-day operations.

Key Responsibilities:

1. Documentation Management

  • Maintain and update all company records, files, and documents (both soft and hard copies).
  • Prepare and manage dispatch, transport, and export documents related to frozen and breaded food shipments.
  • Maintain purchase orders, delivery challans, GRNs, gate passes, and stock movement records.
  • Ensure proper filing of invoices, bills, and production-related documentation.
  • Support audit and compliance teams with document retrieval and verification.

2. Administrative Support

  • Handle general office administration, correspondence, and communication.
  • Maintain employee attendance registers, visitor logs, and internal reports.
  • Support HR and Accounts departments with data entry and documentation.
  • Manage office supplies, courier dispatches, and vendor coordination for admin requirements.

3. Coordination & Communication

  • Coordinate with production, stores, and logistics teams for dispatch and material movement documentation.
  • Communicate with suppliers, transporters, and customers regarding required paperwork.
  • Assist management in preparing reports, letters, and internal memos.

4. Compliance & Record Keeping

  • Maintain records required for FSSAI, factory compliance, and safety documentation.
  • Ensure document accuracy and confidentiality.
  • Support in preparation of internal audit and quality management documentation.

Qualifications & Skills:

  • Bachelor's Degree in Commerce, Business Administration, or related field.
  • 1 years of experience in documentation or admin role, preferably in a manufacturing or FMCG environment.
  • Strong knowledge of MS Office (Excel, Word) and document management.
  • Good communication, organizational, and multitasking skills.
  • Attention to detail and ability to work under minimal supervision.
  • Familiarity with dispatch/logistics documentation preferred.

Preferred Experience:

  • Experience in frozen foods, food processing, or FMCG trading company.
  • Exposure to dispatch, transport, and production-related documentation will be an added advantage.

Job Type: Full-time

Pay: ₹8, ₹10,000.00 per month

Work Location: In person

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