Office Administrator

4 days ago

Palakkad, Kerala, India LANCET GLASS AND METAL INDUSTRY Full time ₹ 1,44,000 - ₹ 1,80,000 per year

Job Title: Office Administrator

Department: Administration

Location: [Insert Location]

Reports To: Office Manager / HR Manager / General Manager

Employment Type: Full-time

Job Summary:

We are looking for a reliable and organized Office Administrator to manage the day-to-day administrative operations of our office. The ideal candidate will handle a wide range of support tasks and ensure that the office operates efficiently and smoothly.

Key Responsibilities:

  • Administrative Support
  • Manage daily office operations and provide administrative support to management and staff.
  • Maintain and update office records, documents, and filing systems (physical and digital).
  • Answer and direct phone calls, emails, and other correspondence.
  • Office Management
  • Order and maintain office supplies and equipment.
  • Ensure cleanliness, safety, and functionality of the office environment.
  • Liaise with vendors, service providers, and building management.
  • Scheduling & Coordination
  • Organize meetings, appointments, and travel arrangements.
  • Assist with calendar management for executives or team members.
  • Prepare meeting rooms, materials, and agendas.
  • HR & Employee Support (Optional depending on company size)
  • Assist with onboarding new employees (ID cards, desk setup, documentation).
  • Maintain employee attendance and leave records.
  • Support basic HR documentation and filing.
  • Finance & Reporting
  • Assist with invoice processing, petty cash handling, and expense reporting.
  • Maintain records of utility bills and coordinate payments.
  • Prepare simple reports as needed for management.
  • Compliance & Records
  • Ensure company policies and procedures are followed.
  • Maintain confidentiality of sensitive company and employee data.

Qualifications & Skills:

  • Bachelor's degree or diploma in Business Administration or a related field preferred.
  • Proven experience in office administration or a similar role (1–3 years).
  • Strong organizational and multitasking abilities.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Excellent written and verbal communication skills.
  • Detail-oriented with a proactive and problem-solving mindset.

Preferred:

  • Experience with basic accounting or ERP software (e.g., Tally, QuickBooks, SAP).
  • Ability to work independently and in a team environment.
  • Familiarity with document control or ISO procedures (for regulated industries).

Compensation & Benefits:

[Insert salary, working hours, benefits such as paid leave, insurance, etc.]

Job Type: Full-time

Pay: ₹12, ₹15,000.00 per month

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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