Administration Officer

3 days ago

Palakkad, Kerala, India Diligent Automation Full time ₹ 2,40,000 - ₹ 7,20,000 per year

About Us:

Diligent Automation is a renowned industry leader in delivering innovative automation systems to optimize manufacturing processes across various industries. With a strong commitment to excellence and continuous improvement, we pride ourselves on providing state-of-the-art solutions that drive efficiency, productivity, and cost-effectiveness.

Position Overview: We are seeking a highly organized, discreet, and efficient Administrator to provide comprehensive support to a prominent individual in their professional endeavors. The ideal candidate should possess exceptional communication skills, impeccable attention to detail, and the ability to manage a variety of tasks in a fast-paced and dynamic environment.

Key Responsibilities:

Administrative Support: Handle a wide range of administrative tasks, including managing schedules, appointments, and travel arrangements. Coordinate and prioritize the commitments, ensuring optimal time management and efficient workflow.

Communication: Serve as the primary point of contact for all communication both internally and externally. Screen, prioritize, and respond to emails, calls, and other forms of correspondence in a professional and timely manner.

Document Management: Prepare, review, and edit documents, reports, presentations, and other materials as needed. Organize and maintain physical and electronic files, ensuring accessibility and accurate recordkeeping.

Meeting Coordination: Arrange, plan, and coordinate meetings, conferences, and events. Prepare meeting agendas, take accurate minutes, and follow up on action items as required.

Relationship Management: Build and maintain positive relationships with clients, and associates on behalf of the company. Handle inquiries and address concerns professionally.

Travel Arrangements: Plan, book, and manage travel arrangements, including flights, accommodations, transportation, and itineraries. Ensure a smooth travel experience and timely adjustments when necessary.

Expense Management: Track and manage expenses, including processing reimbursements, reconciling receipts, and maintaining accurate financial records.

Task Delegation: Organize and delegate tasks to other members of the support staff as appropriate, ensuring effective coordination and completion of responsibilities.

Qualifications:

Bachelor's degree or equivalent experience in business administration, management, or a related field.

Proven experience as an executive assistant, administrator, or in a similar role supporting high-level individuals.

Excellent verbal and written communication skills, with a strong command of grammar and punctuation.

Proficiency in using office software and communication tools, including Microsoft Office Suite, email clients, and virtual meeting platforms.

Strong organizational skills with the ability to multitask and prioritize effectively.

Exceptional attention to detail and a proactive approach to problem-solving.

Discretion, integrity, and the ability to handle confidential information with the highest level of professionalism.

Adaptability and flexibility to work in a dynamic and ever-changing environment.

Strong interpersonal skills and the ability to interact with diverse groups of people.

Job Types: Full-time, Permanent

Pay: From ₹20,000.00 per month

Benefits:

  • Provident Fund

Education:

  • Bachelor's (Preferred)

Work Location: In person

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