Assistant Executive Director
5 days ago
We're hiring a sharp, reliable Executive Assistant to support our Founder/Director. This role is ideal for someone who thrives in a fast-paced, high-accountability environment and knows how to turn intent into execution. You'll manage calendars, communication, projects, and people, so the Director can stay focused on what matters most.
Key Responsibilities
- Calendar & Workflow Management
Manage the Director's schedule with precision
Block time for priorities, prep, and recovery
Anticipate and adjust daily and weekly plans
- Communication & Coordination
Draft, review, and manage emails and WhatsApp updates
Act as the first point of contact for internal and external stakeholders
Ensure communication is timely, clear, and on-brand
- Meeting & Project Support
Prepare meeting briefs, agendas, and pre-reads
Take clear minutes, track action items, and follow through
Support ongoing projects, hiring, vendor coordination, and special initiatives
- Stakeholder & Office Liaison
Build and maintain strong relationships with clients, partners, and team members
Keep contact lists, updates, and information organized and current
- Confidentiality & Compliance
Handle sensitive documents, contracts, and communication discreetly
Uphold company values and operational standards at all times
What You Need
• Excellent judgment, communication, and follow-through
• Fast learner with strong organizational skills
• Comfortable handling ambiguity and making things happen
• Prior EA or operations experience preferred
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