Executive Assistant to Managing Director

8 hours ago

Vadodara, Gujarat, India Vilas Transcore Full time ₹ 18,00,000 - ₹ 42,00,000 per year

We are looking for Executive Assistant for a Managing Director and our office at Akota near by Manisha chokadi , Vadodara.Administrative Support:

  • Provide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Manage phone calls, emails, and other forms of communication, prioritizing and responding as appropriate.
  • Handle confidential information with discretion and professionalism.

Meeting Coordination:

  • Schedule and coordinate internal and external meetings, ensuring all necessary materials and logistics are arranged.
  • Take meeting minutes and follow up on action items as required.
  • Ensure the Director is prepared for meetings, including the preparation of relevant documentation and agendas.

Project Management:

  • Assist in the coordination of special projects and initiatives, providing support to the Director as needed.
  • Track the progress of ongoing projects, ensuring deadlines are met and deliverables are achieved.
  • Coordinate with cross-functional teams to ensure smooth execution of projects.

Travel and Event Management:

  • Organize and coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
  • Assist in organizing events, conferences, and other gatherings on behalf of the Director.

Expense Management:

  • Track and submit expenses for approval, ensuring compliance with company policies and procedures.
  • Prepare reports on expenses and provide summaries to the Director as needed.

Liaison and Communication:

  • Act as the primary point of contact between the Director and internal/external stakeholders, including employees, clients, and vendors.

Job Type: Full-time

Pay: ₹25, ₹45,000.00 per month

Work Location: In person

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