Personal Assistant

2 days ago


Vadodara, Gujarat, India Sumandeep Vidyapeeth Deemed to be University (SVDU) Full time ₹ 3,50,000 - ₹ 6,50,000 per year

Role & responsibilities

1. Administrative & Diary Management:

  • Manage the calendar, scheduling appointments, meetings, and commitments with a high degree of accuracy.
  • Coordinate all aspects of meetings, including agenda preparation, venue booking, and arranging necessary technology.
  • Prepare and organize documents, presentations, and briefing materials for meetings.

2. Travel & Logistics:

  • Manage all travel logistics, including flights, accommodation, ground transportation, and visas.
  • Prepare comprehensive travel packs with all necessary documents and information.

3. Communication & Correspondence:

  • Act as the first point of contact for the Trustee/Director, screening and managing phone calls, emails, and postal mail with tact and discretion.
  • Draft, proofread, and edit correspondence, reports, and presentations on behalf of the higher authority.
  • Manage the email inbox, prioritizing messages, flagging urgent items, and responding where appropriate.

4. Meeting & Program Coordination:

  • Organize and coordinate internal and external meetings.
  • Take accurate minutes during meetings, distribute them in a timely manner, and track action items.
  • Assist in the planning and execution of events and programs as directed by the Higher Authority.

5. Social Media & Online Presence:

  • Manage and monitor the professional social media accounts (e.g., LinkedIn) as directed.
  • Draft and schedule posts, engage with relevant content, and monitor the online presence.
  • Conduct basic online research on relevant topics, individuals, or organizations.

6. Information Management & Computer Proficiency:

  • Maintain an efficient filing and document management system (both electronic and physical).
  • Demonstrate high proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Handle confidential information with the highest level of integrity and security.

Preferred candidate profile

Experience: Proven experience of 6 months to 5 years as a Personal Assistant, executive assistant, or similar role, preferably supporting C-level executives or high-net-worth individuals.

  • Computer Proficiency: Advanced skills in Microsoft Office, especially Outlook, Gmail for calendar management, Word, PowerPoint, and Excel. Experience with collaboration tools (e.g., SharePoint, Teams) is a plus.
  • Communication Skills: Exceptional verbal and written communication skills, with a good command of the English language and the ability to draft professional correspondence.
  • Organizational Skills: Impeccable organizational and time-management skills, with the ability to prioritize a demanding workload and meet deadlines in a fast-paced environment.
  • Discretion & Confidentiality: A demonstrated ability to handle sensitive and confidential information with the highest degree of professionalism and integrity.
  • Proactive & Resourceful: A self-starter with a proactive approach to problem-solving and the ability to anticipate needs before they arise.
  • Interpersonal Skills: Professional demeanor, with the poise and confidence to interact with a wide range of individuals internally and externally.

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