Personal Assistant to Managing Director

Job Title: Executive Assistant to the Director

Location:
Vadodara, Gujarat

About Us:

Yantraman is the authorized dealer for various industrial equipment and lubricants. Established in 1987, Yantraman has expanded to 12 offices and 5 workshops across Gujarat and employs over 300 dedicated staff. The company has over 8000 satisfied customers and strives to be the best in the industry by delivering excellence in infrastructure, processes, and human resources.
As the Director of the company, I am seeking a dedicated and dynamic individual to join our team as an Executive Assistant.

Job Description:

As the Executive Assistant to the Director, you will play a crucial role in supporting me in various administrative tasks and ensuring the smooth operation of our dealership. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Moreover, you will be expected to demonstrate a high level of professionalism and discretion in dealing with sensitive information.

Responsibilities:

1. Calendar Management:
   Schedule appointments, meetings, and events, ensuring that my calendar is organized and optimized.
2. Communication Management:
   Handle incoming calls, emails, and correspondence, prioritizing and responding to them appropriately.
3. Meeting Support:
   Prepare agendas, take meeting minutes, and follow up on action items to ensure efficient decision-making and execution.
4. Travel Coordination:
   Make travel arrangements including flights, accommodation, and transportation, ensuring smooth logistics.
5. Data Analysis:
   Collect, analyze, and interpret data related to dealership operations, sales, and customer feedback. Identify trends and recommend strategies for improvement.
6. Documentation and Reporting:
   Prepare reports, presentations, and other documents as required. Maintain accurate records and databases.
7. Process Improvement:
   Continuously assess existing processes and procedures, identify inefficiencies, and recommend improvements to enhance productivity and effectiveness.
8. Bookkeeping Support:
   Assist with basic bookkeeping tasks such as expense tracking, invoice processing, and payroll preparation.
9. Special Projects:
   Undertake ad-hoc projects and assignments as directed, demonstrating flexibility and adaptability.
10. Executive Support:
    Provide general administrative support to the Director, including personal errands and tasks as needed.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or related field preferred.
2. Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
3. Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
4. Strong written and verbal communication skills, with a keen eye for detail.
5. Proficiency in Microsoft Office Suite and other productivity tools.
6. Ability to handle confidential information with discretion.
7. Analytical mindset with the ability to interpret data and make informed recommendations.
8. Tech-savvy with a willingness to learn new software and tools.
9. Proactive approach to problem-solving and decision-making.
10. Ability to work independently and collaboratively in a team environment.

Career Path:

This position offers a unique opportunity for career advancement within our dealership. The successful candidate will have the potential to grow into the role of Executive Director, overseeing day-to-day operations and making strategic decisions to drive the company's success.

Please apply if you are a motivated and ambitious individual with the skills and experience to excel in this role. We look forward to hearing from you.