Executive Assistant

19 hours ago

Vadodara, Gujarat, India DC Consultants Full time ₹ 40,00,000 - ₹ 80,00,000 per year


Job Description:

Job Title: Executive Assistant to Managing Director

Location: Vadodara, Gujarat

  • We are seeking a dedicated and resourceful Executive Assistant to provide comprehensive support to our Managing Director.
  • The ideal candidate will have a minimum of 2 years of experience in an executive support role and will demonstrate strong organizational, communication, and problem-solving skills.

Key Responsibilities:

Calendar Management:

  • Schedule and prioritize appointments, meetings, and events for the Managing Director, ensuring efficient time allocation.
  • Coordinate and manage logistics for meetings, including venue selection, setup, and catering.

Documentation and Reporting:

  • Prepare, format, and edit presentations, reports, and other documents to ensure clarity and professionalism.
  • Maintain and organize files, both digital and physical, ensuring easy access and compliance with company policies.

Communication Liaison:

  • Act as the primary point of contact for internal and external communications, screening calls and emails to prioritize urgent matters.
  • Draft correspondence on behalf of the Managing Director, ensuring tone and content are appropriate.

Travel Coordination:

  • Organize complex travel itineraries, including flights, accommodations, and transportation, while considering budget constraints and preferences.
  • Prepare travel-related documentation and itineraries for the Managing Director.

Project Management:

  • Assist in planning and coordinating special projects, tracking deadlines and deliverables to ensure successful completion.
  • Monitor progress on action items from meetings and follow up as necessary.

Meeting Support:

  • Attend meetings to take minutes, capture key discussions, and follow up on action items.
  • Prepare agendas and necessary materials in advance of meetings.

Office Administration:

  • Support daily office operations by managing supplies, equipment, and other administrative tasks as needed.
  • Maintain a high level of professionalism and confidentiality in all interactions.

Qualifications:

  • Bachelor's degree in any field is required.
  • Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).
  • Ability to quickly learn new software and tools as needed.
  • Strong verbal and written communication skills, with an ability to engage with diverse stakeholders professionally.
  • Excellent relationship-building skills and a team-oriented mindset.

Organizational Skills:

  • Strong attention to detail with exceptional organizational and time management abilities.
  • Ability to manage multiple priorities and adapt to changing situations with ease.
  • Problem-Solving Ability:
  • Proactive and resourceful approach to identifying and resolving issues independently.

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