Executive Assistant

3 days ago

Lower Parel Mumbai Maharashtra, India e16e5274-9c13-4a75-890b-8d8f73c814dd Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Executive Assistant to Director

Location: Lower Parel

Employment Type: Full-time

Reporting To: Director, Kyozan Arts Pvt. Ltd.

Role Overview

Kyozan Arts Pvt. Ltd., a dynamic arts and culture company with a sister brand Anahata Retreats, is seeking a resourceful and detail-oriented Executive Assistant to support the Director. This role blends administrative precision with creative coordination, offering exposure to both operational and artistic domains.

Key Responsibilities

  • Manage the Director's calendar, travel, and meeting logistics across Kyozan Arts and Anahata Retreats
  • Draft and refine communications, presentations, and reports for internal and external stakeholders
  • Coordinate with artists, vendors, and partners for events, exhibitions, and retreats
  • Track project timelines, follow-ups, and deliverables across both brands
  • Organize team meetings, offsites, and cultural programming logistics
  • Handle confidential documents and sensitive communications with discretion
  • Support invoicing, import/export documentation, and vendor management across departments
  • Maintain organized filing systems and drive
  • Liaise with internal teams and external collaborators to ensure smooth execution
  • Assist with hiring coordination and onboarding for creative and operational roles
  • Conduct research to support strategic decisions and creative initiatives
  • Monitor industry trends and flag relevant opportunities for both brands
  • Provide occasional personal assistance to the Director as needed

Qualifications

  • Bachelor's degree or equivalent experience
  • 3+ years in an Executive Assistant or similar role, preferably in the creative or hospitality sectors
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office & Google Suite
  • Ability to multitask and adapt in fast-paced environments
  • High emotional intelligence and professional discretion

Job Types: Full-time, Permanent

Pay: ₹25, ₹75,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Paid sick time
  • Paid time off

Work Location: In person

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