Executive Assistant

5 days ago

Lower Parel Mumbai Maharashtra, India Kyozan Arts & Anahata Retreats Full time

Job Title: Executive Assistant to Director
Location: Lower Parel
Employment Type: Full-time
Reporting To: Director, Kyozan Arts Pvt. Ltd.

**Role Overview**

Kyozan Arts Pvt. Ltd., a dynamic arts and culture company with a sister brand Anahata Retreats, is seeking a resourceful and detail-oriented Executive Assistant to support the Director. This role blends administrative precision with creative coordination, offering exposure to both operational and artistic domains.

**Key Responsibilities**
- Manage the Director’s calendar, travel, and meeting logistics across Kyozan Arts and Anahata Retreats
- Draft and refine communications, presentations, and reports for internal and external stakeholders
- Coordinate with artists, vendors, and partners for events, exhibitions, and retreats
- Track project timelines, follow-ups, and deliverables across both brands
- Organize team meetings, offsites, and cultural programming logistics
- Handle confidential documents and sensitive communications with discretion
- Support invoicing, import/export documentation, and vendor management across departments
- Maintain organized filing systems and contact databases
- Liaise with internal teams and external collaborators to ensure smooth execution
- Assist with hiring coordination and onboarding for creative and operational roles
- Conduct research to support strategic decisions and creative initiatives
- Monitor industry trends and flag relevant opportunities for both brands
- Provide occasional personal assistance to the Director as needed

**Qualifications**
- Bachelor’s degree or equivalent experience
- 3+ years in an Executive Assistant or similar role, preferably in the creative or hospitality sectors
- Strong written and verbal communication skills
- Proficiency in Microsoft Office & Goole Suite
- Ability to multitask and adapt in fast-paced environments
- High emotional intelligence and professional discretion

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹75,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

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