Manager – Office Administration

4 days ago

Bengaluru, Karnataka, India OPSWAT Full time ₹ 12,00,000 - ₹ 36,00,000 per year

OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world's critical infrastructure and securing our way of life.

The Position

This role is responsible for managing all India office operations, as well as end-to-end supply chain and logistics for our products in India. The person will oversee office administration, vendor management, procurement, inventory control, packaging, and customer shipments.

What You Will be Doing

Office Administration

  • Oversee day-to-day office operations, facility upkeep, and office supplies.
  • Manage vendor contracts (utilities, internet, security, housekeeping, maintenance).
  • Coordinate office events, audits, seating, and asset management.
  • Ensure compliance with local office regulations and safety requirements.
  • Act as primary point of contact for all office-related needs.

Supply Chain & Procurement

  • Manage procurement of hardware and materials from approved suppliers.
  • Negotiate pricing, review quotations, and maintain supplier relationships.
  • Plan purchases based on forecasts and inventory levels.
  • Manage documentation for imports, customs, taxation, and compliance.
  • Inventory, Packaging & Warehouse Management
  • Maintain accurate stock levels and track inventory.
  • Plan and manage replenishments.
  • Oversee packaging and ensure quality standards.
  • Maintain warehouse/storage areas.

Logistics & Customer Shipping

  • Prepare and dispatch shipments to customers across India.
  • Coordinate with courier/logistics partners.
  • Prepare shipment documentation (invoices, waybills, e-way bills).
  • Track shipments and resolve delivery issues.
  • Maintain shipping logs and weekly dashboards.

What We Need from You 

  • 4 - 8 years experience in office admin, supply chain, procurement, or operations.
  • Strong understanding of logistics and inventory systems.
  • Experience with courier coordination and dispatch.
  • Knowledge of GST, e-invoicing, and e-way bills.
  • Good communication and negotiation skills.
  • Proficiency in Excel and Google Workspace.

It Would be Nice if You Had

  • Experience with hardware/electronics shipments.
  • Knowledge of import/customs processes.
  • Experience with startups or small teams.

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.

  • Office Administrator

    2 days ago

    Bengaluru, Karnataka, India Azuro by Square Yards Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Company DescriptionAzuro by Square Yards provides seamless, tech-driven property management solutions for landlords and tenants. We handle all aspects of rental management, from tenant sourcing and rent collection to maintenance and legal support. Our mission is to deliver a transparent, hassle-free experience that maximizes rental income for property owners...

  • front office executive

    2 days ago

    Bengaluru, Karnataka, India Novel Office Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    DESCRIPTION:Responsible for handling front office and administration duties.Handling calls and directing the calls to concerned person / extension.Greeting and welcoming guests/clients and providing them with a positive first impression of the organization.Handling courier / order dispatches, entry of inward mails & disbursing to concerned department /...

  • Administration Officer

    2 weeks ago

    Bengaluru, Karnataka, India NaypraBuildtech Full time ₹ 1,20,000 - ₹ 3,60,000 per year

    Position: Administrative OfficerCompany: Naypra BuildTech Pvt. Ltd.Location: Sarjapura, Bangalore (On-Premises)Job Type: Full-timeExperience Required: Minimum 4 years in Administration / Construction IndustryFacilities: Food & Lodging provided by the companyAbout the RoleNaypra BuildTech Pvt. Ltd. is looking for a dedicated and experienced Administrative...

  • Office Administrator

    2 days ago

    Bengaluru, Karnataka, India EDHR Full time ₹ 4,20,000 per year

    OFFICE ADMISISTRATOR CUM ASSISTANTLOCATION: BANGALOREEducationToday is India's leading K–12 educational media and events organization, with a strong presence across print, digital, and on-ground platforms. We are looking for a smart, well-organized, and proactive Office Administrator who will also assist the Managing Director (MD) in managing daily...

  • Office Administrator

    1 day ago

    Bengaluru, Karnataka, India shoonya Farm Retreat Full time ₹ 3,42,733 - ₹ 6,00,000 per year

    Job Description – Administration Manager & EDOFunction – Administration & EDOReporting to – Managing DirectorAdministration Responsibilities:1. Vendor Management:To deal with various vendorsMonitor and maintain lease and licence agreement with vendors and various services.Coordinate with vendors for building power, infrastructure, parking, office...

  • Office Administrator

    2 weeks ago

    Bengaluru, Karnataka, India SURFIN GIFTS & PREMIUMS Full time ₹ 12,000 - ₹ 2,88,000 per year

    A Front Office Administrator job description includes greeting visitors,managing calls and mail, maintaining office supplies and coordinating meetings ,providing administrative support, and ensuring overall office efficiency and organization.Key skills for this role are excellent communication, multitasking, and customer service, with proficiency in office...

  • Office Administrator

    1 week ago

    Bengaluru, Karnataka, India DF SILVERLINE CONSTRUCTIONS Full time

    Job OverviewJoin our dynamic team as an Office Administrator, where you will play a pivotal role in ensuring the smooth operation of our office environment You will be the backbone of our administrative processes, handling everything from schedule management to vendor relations. Your organizational prowess and communication skills will shine as you support...

  • Office Administrator

    1 day ago

    Bengaluru, Karnataka, India Tekbizsoft Full time ₹ 15,00,000 - ₹ 30,00,000 per year

    Job SummaryWe are looking for an experienced Admin Executive to oversee daily administrative operations, employee transport, company vehicles, housekeeping, and canteen management at our facility. The ideal candidate should be highly organized, proactive, and able to handle multiple tasks efficiently.Key ResponsibilitiesEmployee Transport...

  • Office Administrator

    2 weeks ago

    Bengaluru, Karnataka, India Unsigned Studio Full time

    About the RoleWe are seeking a proactive and detail-orientedOffice & Operations Administratorto manage the day-to-day operations. This role is central to maintaining a professional, organized, and welcoming environment for clients, visitors, and staff. The ideal candidate will ensure smooth facility operations, uphold standards of hospitality, and support...

  • Office Administrator

    1 week ago

    Bengaluru, Karnataka, India Alp Consulting Ltd. Full time

    Experience: 1 to 4 yearsLocation: BangaloreAbout the RoleThe role involves overall office administration, including handling incoming and outgoing mails, coordinating purchasing of supplies, and managing local vendor contacts.Majorly looking for a Office Admin who has hands-on experience in Power point presentation & travel management ( International flight...