Recruitment Coordinator

Job Description

The Asia Group, LLC is now accepting applications for a Recruiting Coordinator to join our New Delhi office.

The Asia Group is a strategic and business advisory firm that positions clients, ranging from Fortune 100 multinationals to innovative startups, for success in established and emerging markets in the Indo-Pacific region. The firm's clients cover a broad range of industries, including aerospace and defense, automotive, civil aviation, energy, financial services, ICT, pharmaceuticals, transportation, entertainment, and hospitality. Our team includes a diverse mix of partners, principals, senior advisors and staff possessing decades of government and private sector experience. Our corporate philosophy emphasizes teamwork, collegiality, creativity, and entrepreneurialism. Our operational culture is fast-paced and demanding yet strives to be flexible and fun. Through our foundation, we give back to our local community in Washington and in the Indo-Pacific. Beyond the pursuit of professional success, our leadership team actively embraces the challenges and opportunities associated with growing a highly successful firm, including investing time and energy in mentoring and developing staff.

The Recruiting Coordinator will play a pivotal role in supporting The Asia Group's global recruitment process by coordinating our hiring operations. This role requires exceptional organizational skills and the ability to collaborate with various internal and external stakeholders to ensure a seamless candidate experience and efficient recruitment workflow.

Responsibilities Will Include:

1. Position Description (PD) Design and Approval:
2. Collaborate with hiring managers to design and update comprehensive and consistent position descriptions.
3. Manage the approval workflow for position descriptions across teams.
4. Job Posting and Management:
5. Create, post, and manage job listings on various job boards and internal platforms.
6. Ensure job postings align with company branding and compliance standards.
7. HiBob Hiring Technology Management:
8. Administer and maintain the Bob Hiring applicant tracking system to support hiring processes.
9. Provide training and support to hiring managers and other partners on system usage.
10. Interview Scheduling:
11. Coordinate and schedule interviews across different time zones, ensuring clear communication with candidates and interviewers.
12. Manage logistics for in-person and virtual interviews, including technology setup and meeting invites.
13. Applicant Tracking and Notification:
14. Maintain accurate and up-to-date applicant records within the applicant tracking system (ATS).
15. Ensure timely communication with candidates regarding application status and next steps.
16. Past Candidate Library Management:
17. Organize and maintain a database of past candidates for future hiring needs.
18. Implement strategies for talent pipelining and proactive candidate engagement.
19. Onboarding Coordination:
20. Facilitate the onboarding process for new hires by coordinating with relevant stakeholders to schedule onboarding sessions and provide other necessary orientation information to hires.
21. Manage documentation and compliance requirements for new employees
22. Reference and Background Checks:
23. Perform reference checks for all candidates.
24. Manage and coordinate background check processes for all new hires to ensure compliance with company policies and legal requirements.
25. Liaise with third-party vendors to conduct background screenings and verify candidate information.
26. Hiring Process Compliance and Development:
27. Develop and implement structured interview processes and standardized hiring guidelines across all teams.
28. Ensure hiring managers complete candidate scorecards and adhere to structured interview processes.
29. Promote consistent and fair hiring practices in alignment with company policies and employment laws.
30. Sourcing and Recruitment Partnerships:
    • Proactively source candidates for hard-to-fill positions using various channels, including social media, networking, and job boards.
    • Manage relationships with external recruiting firms and agencies to support hiring efforts for specialized or hard-to-fill roles.
31. Recruitment Tools Management and Strategy:
    • Manage the company's recruitment tools (e.g., LinkedIn Recruiter, Indeed).
    • Continuously evaluate and advise on the best recruitment systems and tools to attract and engage top talent.
    • Implement innovative sourcing strategies to improve the efficiency and effectiveness of the hiring process.
    • May perform other special projects and duties according to business needs.

Job Requirements

Qualifications:

• Proven experience in recruitment coordination or HR support.
• Strong familiarity with employment laws and fair hiring practices.
• Proficiency with applicant tracking systems (ATS) and hiring technologies.
• Ability to take evening or morning calls to coordinate with overseas offices and Washington, DC, USA – based staff, as needed.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• High attention to detail and problem-solving abilities.
• Ability to maintain a high degree of confidentiality.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience with the HiBob HRIS system.

We value professionals who are proactive in exploring new ways to work smarter. Ideal candidates will be comfortable using artificial intelligence tools — or excited to learn how — to increase efficiency, enhance analysis or deliverables, and generate innovative solutions. Familiarity with generative AI platforms or a growth mindset toward emerging technologies is a plus.
Job Benefits

Remuneration will depend upon the candidate's experience levels and in accordance with the overall TAG-India salary structure. TAG provides competitive benefits, including health insurance, paid time off, as well as training opportunities for its employees.

Candidates must be eligible to work in India. Candidate would be expected to work in-person at the TAG office in New Delhi five days a week and have flexibility to regularly make calls outside of standard working hours, in line with the eastern United States time zone.

All interested candidates should submit a cover letter, resume, and references via the application portal on our website. Due to the volume of applications received, responses from our recruiting team may be delayed. No phone calls or emails to personal accounts, please.

Assistance for Applicants with Disabilities

The Asia Group is committed to fair and equal employment of applicants and employees with disabilities. If you have a disability under applicable law, and you need to discuss a reasonable accommodation to apply for a role, please contact Human Resources