Executive Assistant
7 days ago
Overview
Seeking a sharp, fast-thinking generalist to serve as an executive's right hand - someone who thrives in ambiguity, enjoys building systems, and can switch fluidly between strategy and execution. You'll handle everything from scheduling and research to helping shape brand presence, marketing campaigns, and creative output.
This is a hybrid of operations, marketing, and communications - ideal for someone who can organize chaos, communicate beautifully, and use AI tools to move 5× faster than a normal team.
What You'll Do
Operations & Coordination
Keep projects, meetings, and follow-ups on track; translate discussions into clear action items.
- Maintain an organized Notion/Google Workspace environment: docs, briefs, deliverables, and dashboards.
- Summarize meetings, documents, and threads into short, actionable insights using AI tools.
Anticipate needs - don't wait for direction; surface what's missing before it's asked for.
Marketing & Growth
Coordinate and launch email campaigns, newsletters, and basic automations (ConvertKit, HubSpot, or similar).
- Manage social media content calendars, scheduling, and engagement across channels.
- Support creative direction and "vibe-coding": aligning visuals, copy, and tone across projects and platforms.
- Research markets, competitors, and trends; prepare short briefs for business development and outreach.
Help maintain relationships - potential partners, clients, collaborators - through crisp follow-ups and updates.
AI-Accelerated Workflows
Use AI (ChatGPT, Claude, Notion AI, etc.) to draft, summarize, and analyze quickly.
- Generate outlines, clean data, or repurpose content into different formats
- Automate repetitive workflows using modern tools
You Should Have
- Exceptional written English: you think in clear, structured sentences.
- 2–5 years of experience in fast-paced environments - startups, creative studios, or agencies.
- Fluency with AI and productivity tools (Google Workspace, Notion, Slack, ChatGPT, social schedulers, CRMs).
- Broad curiosity - tech, design, culture, business, marketing - and the ability to context-switch effortlessly.
- Aesthetic intuition: you notice tone, typography, colors, and storytelling coherence.
- High reliability, proactive communication, and discretion handling sensitive material.
Bonus Points
- Experience writing or editing newsletters, social posts, or short-form video briefs.
- Familiarity with prompt engineering, marketing automation, or lightweight analytics (CTR, engagement, etc.).
- Comfort using Figma, Canva, or other design tools to iterate quickly.
- Basic understanding of growth funnels, outreach automation, or CRM hygiene.
The Role
- Title: Executive Assistant / Marketing Generalist
- Type: Full-time (contract or employment)
- Location: Remote, with overlap to U.S. time zones preferred
- Compensation: Competitive base + performance or milestone bonuses
Ideal Personality
You're the type who enjoys learning new tools for fun, keeps tabs on what's trending, and gets satisfaction from tightening systems until they hum. You like working closely with a creative, fast-moving founder and take pride in being the hidden operator who keeps everything flowing and on-brand.
Job Type: Full-time
Benefits:
- Work from home
Work Location: Remote
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