Executive Assistant

Position: Executive Assistant/ Virtual Assistant

Location: Remote/WFH

Experience: 1-2 years

Working Hours: Indian/Dubai time zone, 5 days Monday-Friday.

Acelerar is one of the leading Business Process Outsourcing companies in India and a global brand offering reliable and result-driven outsourcing solutions for overseas clients.

With years of establishment in global market, Acelerar represents an all-embracing definition of a BPO Company having vast pool of talent resource, industry-recognized expertise, organizational efficiency and a large number of satisfied global clients, thereby ensuring a comprehensive outsourcing solution to every business entity of whatsoever size.

We deliver value and revenue-oriented results cost-effectively.

What are we looking for?

We strive to be the best in what we do and we have our own ways of doing things, a simple but smart business model, a strong sense of business ethics and some very smart people…and we need more smart folks to support our growth.

We are seeking a skilled and experienced Executive Assistant or Virtual Assistant to assist our international clients. The ideal candidate must have excellent English communication skills (both verbal and written) and prior experience (minimum 12 months) as a Executive/Virtual Assistant. The Executive Assistants will provide administrative support to the CEO (based in Dubai) and CTO (based in India). This role is pivotal in ensuring smooth coordination of schedules, meetings, and operational tasks across global time zones. The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage calendars and schedules for the CEO and CTO, including coordinating meetings across multiple time zones.
• Follow up on emails and requests to ensure timely responses and scheduling.
• Coordinate interview scheduling with candidates and internal stakeholders.
• Assist with logistics and coordination for HR-related initiatives and events (e.g., offsites).
• Support miscellaneous program management and administrative tasks as needed.
• Make calls to clients, candidates, or other stakeholders as required, ensuring professional communication.
• Maintain confidentiality and handle sensitive information with discretion.

Tools & Technology:

• G Suite: Email, calendar, and document management.
• Slack: Team communication and collaboration.
• Notion (optional): Documentation and project management; training provided.
• Greenhouse (optional): Recruiting and interview coordination; training provided.

What should be your profile & skills?

• Minimum of 1 year of experience as a Executive Assistant or Virtual Assistant.
• Excellent English communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Comfortable with making calls and professional client communication.
• Experience coordinating across multiple time zones is a plus.
• Familiarity with CRM systems (experience with HubSpot is a plus but not mandatory).
• Proactive problem-solving abilities, accuracy and a solution-oriented mindset.
• Patience, empathy, and the ability to handle challenging situation calmly and effectively.
• Effective time manager, active listener and quick adaptability to new tools, systems, and processes.
• Proficiency in Microsoft Excel, G Suite, and similar productivity tools.
• Comfortable working in a dynamic and fast-paced environment.
• Ability to work during different time zone hours.
• Flexibility to adjust working hours during peak periods or as needed.

And there's more…

We will give you responsibility from day one. We value a healthy work-life balance, offer competitive salaries, and foster a positive, collaborative, and supportive work environment

It's a great opportunity to be part of not just a fast-growing organisation in an exciting market, but an organisation that is amongst the best in the sector

Job Types: Full-time, Permanent

Pay: ₹20, ₹25,000.00 per month

Benefits:

• Provident Fund
• Work from home

Application Question(s):

• Please share your Current Annual CTC and Expected CTC?
• Will you be able to join immediately?
• Have you managed General Admin task working as a Executive/Virtual Assistant?

Experience:

• International Client Handling: 1 year (Required)
• Executive Assistant: 1 year (Required)

Language:

• Fluent English (Required)

Shift availability:

• Day Shift (Required)

Work Location: Remote