Executive Assistant to Director

1 day ago

Pune, Maharashtra, India B. U. Bhandari Mercedes-Benz Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Location
: Baner / Bhandarkar Road / Camp, Pune

Key Requirements
:

Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.

Key Responsibilities:
Ø
Complete task tracking ownership
: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.

Ø
No forgetting of tasks assigned
: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.

Ø
Protect the MD's time
:

  • Meetings must be ready to start on time (participants, presentations, screen connections).
  • Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.

Ø
Manage Calendar
: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD's day is smooth.

Ø
Coordinate and monitor all dealership team tasks
: Ensure continuous execution and follow-up across departments.

Ø
Prepare and maintain MOMs (Minutes of Meetings)
with clear actionables and deadlines.

Ø
Handle personal tasks
: family appointments, insurance claims, etc. professionally and discreetly.

Ø
Communication Management
: Draft letters, MIS reports, and official communication with highest standards.

Ø
Travel Management
: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.

Ø
Confidentiality
: Handle business and personal information with absolute discretion.

Ø
Follow-up skills at a world-class level
— No task should ever be forgotten.

Ø
Excellent English, Hindi, and Marathi understanding
— To communicate effectively across teams, vendors, staff.

Ø
Highly organized
— Expert at handling multiple priorities without confusion.

Ø
Technologically comfortable
— Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.

Ø
Professional Appearance
— Neat, composed, polite yet firm.

Ø
Longevity
— Looking for a stable candidate willing to commit long-term (Minimum 3+ years).

Ø
Thick-Skinned Professionalism
— Must handle direct feedback without ego; the focus is always on getting the work done.

Ø
Meeting Preparedness
— Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

Requirements
*Education*
:

  • Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.

Benefits

  • Statutory Benifits
  • Accidental Policy

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