Office Administrator

1 week ago

Bengaluru, Karnataka, India Userfacet - Innovation, UX Design & Tech Co. Full time ₹ 3,00,000 - ₹ 4,50,000 per year

Company Description

Userfacet - Innovation, UX Design & Tech Co. is a trusted partner for many of the world's leading enterprises and innovative niche companies. We specialize in UX design and digital product engineering, delivering robust, high-performing digital products that enhance customer experiences and drive business growth. Our "three-in-a-box" model, integrating UX strategists, designers, and product architects, ensures world-class experiences for our clients. Based in Bangalore, we provide end-to-end solutions, from concept to final product, tailored to meet the unique needs of each client.

About the Role

This is a full-time, on-site role for an Office Administrator located in Bengaluru.
We are looking for a
sincere, honest, and dedicated Office Administrator
who can take care of our office operations and ensure smooth day-to-day functioning. The ideal candidate will be proactive, trustworthy, and capable of handling responsibilities independently.
The candidate will be responsible for the day-to-day management of office operations, including administrative assistance, handling office equipment, purchases, and vendors, providing communication and customer service support, and general office administration tasks. The role requires excellent organizational and multitasking skills to ensure smooth and efficient office operations.

Key Responsibilities

  • Open and manage the office premises daily (starting at 9:00 AM).
  • Take care of pantry needs — deciding and purchasing snacks and refreshments for staff.
  • Ensure availability of drinking water, electricity, and stationery at all times.
  • Coordinate with vendors and service providers (internet, phone, electricians, carpenters, etc.) to resolve issues quickly.
  • Manage timely payments to vendors, utility bills, and service providers.
  • Draft, review, and send professional emails and letters as required.
  • Maintain general office upkeep and ensure a pleasant work environment.
  • Act as the first point of contact for office-related queries and requirements.

Requirements

  • Proven reliability, honesty, and dedication in previous roles.
  • Proficiency in
    English and Kannada
    (reading, writing, and speaking).
  • Smart decision-making and problem-solving skills.
  • Good communication and coordination ability.
  • Basic knowledge of email drafting, MS Office/Google Workspace.
  • Ability to manage vendors and payments responsibly.
  • Prior experience in office administration or a similar role preferred.

Qualifications

  • Experience with handling Office Equipment and ensuring its proper maintenance
  • Strong Communication and Customer Service skills
  • Excellent organizational and multitasking abilities
  • Proficiency in using office software and tools
  • Ability to handle confidential information with discretion
  • Bachelor's degree or equivalent experience in a related field
  • Previous experience in a similar role is a plus

What we offer

  • A respectful, supportive, and professional work environment.
  • Stable long-term opportunity with growth.
  • Competitive salary with timely payments.

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