Office Administrator
1 day ago
Hi We're
Charcoal.
The world is filled with dull, primitive products that don't add much value to our lives. A desk is just a flat surface, clothing just fabric on skin. At Charcoal, we're changing that—using design and engineering to unlock the hidden potential of everyday products that have been stagnant for centuries.
Check out our work:
Our award-winning desk:
We are looking for a proactive and detail-oriented
Office Administrator
to keep our day-to-day office operations running smoothly. You'll be the go-to person for administration, vendor management, and team support — ensuring the space runs efficiently and feels welcoming.
What you'll do
Office Operations
- Oversee daily administration — facility management, maintenance, and supplies.
- Manage vendor relationships (housekeeping, security, IT).
- Ensure compliance with safety and hygiene standards.
Documentation & Reporting
- Maintain company records, contracts, and documentation.
- Support HR with onboarding, employee records, and attendance tracking.
Financial Administration
- Support finance with petty cash handling, expense tracking, and invoices.
- Assist with accounting documentation for audits and reports.
Travel & Logistics
- Coordinate employee travel, guest stays, and courier services.
- Manage logistics for meetings, events, and offsites.
Team & Leadership Support
- Provide scheduling and meeting support to the leadership team.
- Handle procurement of equipment and vendor quotations.
Office Culture & Events
- Plan team activities, celebrations, and engagement events.
- Maintain a welcoming, productive office environment.
What you'll need
- Strong organisational and multitasking skills.
- Good communication and interpersonal ability.
- Proficiency in MS Office / Google Workspace.
- Basic knowledge of bookkeeping and procurement (a plus).
- Problem-solving attitude and ability to work independently.
Qualifications
- Bachelor's degree in Administration, Business, or related field.
- 1–3 years of experience in office administration (startups or SMEs preferred).
- Familiarity with office management software is an advantage.
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