Executive Assistant to Coo

2 days ago

Worli Mumbai Maharashtra, India Marsil Exports Full time

**Key Responsibilities**:
**1. Operational & Administrative Support**
- Schedule, prepare agendas, and take minutes for the COO’s internal and external meetings.
- Follow up on action points discussed during departmental meetings.
- Assist in troubleshooting daily operations-related issues and escalate to the COO when necessary.
- Manage the COO’s calendar and prioritize appointments.

**2. Coordination with Departments**
- Send reminders for daily and weekly reports, collect them from teams and compile them into summaries for the COO.
- Update JDs and SOPs as per new system updates.
- Coordinate with stores, accounts, HR, and merchandising teams to ensure seamless communication and the execution of tasks as needed.
- Assist in organizing annual events, vendor meetings, and employee gatherings as directed.

**3. Inventory & Store Support**
- Support the COO in overseeing store and inventory checks.
- Monitor status of discarding activities, space allocation, vendor meetings, KYC update, and vendor payment.

**5. ERP & SOP Oversight**
- Monitor ERP usage compliance across departments and report deviations.
- Monitor SOP compliance across departments and report deviations.

**6. Client & Order Support**
- Assist with client follow-ups, especially for COO-dedicated styles and swatch approvals.

**7. CSR, Projects & Special Initiatives**
- Support CSR projects such as Labour of Love, Recycle Bags, Jai Vakeel, and Asha Sadan collaborations.
- Track and report project progress to the COO.

**8. Digital, Media & Creative Support**
- Organize fashion calendar timelines and reminders.
- Assist with photoshoots and video content required by the COO.
- Coordinate updates for the website and social media under COO’s guidance.

**9. Client Experience & Communication**
- Ensure a seamless order-to-delivery experience for key clients.
- Follow up on customer feedback and report on satisfaction metrics.

**10. Assisting**:

- Assist the COO with all tasks and organize paperwork and documentation accordingly.
- Attend meetings and workshop visits in case the COO is unable to attend, to take down points of discussion.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift
- Fixed shift

Supplemental Pay:

- Overtime pay
- Shift allowance
- Yearly bonus

**Experience**:

- Personal assistant: 1 year (required)

Work Location: In person

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