Executive Assistant to CEO

1 week ago

Thaltej Ahmedabad Gujarat, India FitFormance Full time

Provide office management and administrative support to the Director by performing dutiesthat require confidentiality, discretion, tact, diplomacy, sound judgment, analytical anddecision-making skills.PRINCIPAL RESPONSIBILITIES:Work independently to provide administrative and office management support to the Director. Coordinate calendar, monitor incoming electronic mail and maintaincontact files to support efficiency.Monitor pending projects to ensure organization and timeliness of follow-up.Compose and prepare correspondence for Director.Organize and maintain confidential files and office records.Support official meetings operational meetings byCreating and publishing schedules;Coordinating and publishing agendas;Scheduling conference rooms using Microsoft Outlook;Providing support and training for audiovisual equipment in campus conference rooms;Generating documents summarizing financial, statistical and other information;Attending meetings, taking and transcribing notes as needed;Composing, editing and publishing minutes.Serve as a liaison between Director and customers, vendors, staff and others;answer nontechnical questions and direct calls appropriately.Serve as director liaison for center hospitality. Coordinate with other center personnel to ensure hospitality to visitors, employee recognition and social events supporting executive cultural vision.Provide customer service and trouble-shooting assistance for individuals by providing direct support or guidance to appropriate staff/resources.Interact with external agencies to keep facility and personnel data current.Manage Director travel commitments including conference registration and hotel accommodations. Produce itinerary of scheduled meetings and events for conferences.Review credit card statements and ensure receipts are forwarded to Financial Services.Perform other duties as assigned.

Pay: ₹22,500.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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