Executive Assistant to CEO

2 days ago

Naranpura Ahmedabad Gujarat, India AeronFly International Private Limited Full time

_**Job Summary**:_
- **Key Responsibilities**:_

**1. Administrative Support**:

- Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
- Organize and maintain files and records, ensuring confidentiality.
- Prepare and edit reports, presentations, and other documents as needed.

**2. Meeting Coordination**:

- Arrange and coordinate internal and external meetings, including logistics and materials preparation.
- Take detailed meeting minutes and follow up on action items.
- Assist in the preparation of agendas and ensure timely distribution of materials.

**3. Travel Arrangements**:

- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Prepare travel expense reports and ensure timely reimbursement.

**4. Communication Liaison**:

- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Manage incoming and outgoing communications on behalf of the CEO.
- Ensure effective communication flow within the organization.

**5. Project Management**:

- Assist in the planning and execution of special projects and initiatives.
- Track progress and provide regular updates to the CEO.
- Collaborate with other departments to ensure project alignment and completion.

**6. Research and Analysis**:

- Conduct research and gather information on various topics as requested by the CEO.
- Analyze data and prepare reports to support decision-making processes.

**7. Event Planning**:

- Organize and coordinate company events, conferences, and executive off-sites.
- Manage event logistics, including venue selection, catering, and guest lists.

**8. Confidentiality and Discretion**:

- Handle sensitive and confidential information with the utmost discretion.
- Maintain a high level of integrity and professionalism at all times.

**9. Miscellaneous Tasks**:

- Assist with personal tasks and errands for the CEO as needed.
- Support other members of the executive team as required.
- **Qualifications**:_
- Bachelor’s degree in Business Administration or a related field.
- Proven experience as an executive assistant or similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritize tasks effectively.
- Strong attention to detail and problem-solving abilities.
- High level of discretion and confidentiality.
- Flexibility to work outside regular business hours when necessary.
- **Preferred Skills**:_
- Experience in the industry or sector relevant to the company’s operations.
- Familiarity with project management tools and software.
- Ability to adapt to a fast-paced and dynamic work environment.
- **Working Conditions**:_
- Full-time position based in Ahmedabad Location.
- Occasional travel may be required.
- Competitive salary and benefits package.
**Application Process**:
Pay: ₹300,000.00 - ₹700,000.00 per year

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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